Project Title: Pre Psych/Post Psych Screening
Project #: RFP-152-2019
Issued by: Multnomah County view agency website
Publish Date: 2/1/2019
Due Date: 3/6/2019 This opportunity has closed.

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Description

PRE-PROPOSAL CONFERENCE:  There will not be a pre-proposal conference for this sourcing event.  SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION PURPOSE AND OVERVIEW The Multnomah County Department of Sheriff's Office, Human Resources Division, is seeking suppliers from whom it may purchase professional services to conduct psychological screening for  employees.  The successful contractor will provide pre-employment psychological screening of agency applicants, psychological fitness for duty examinations of  designated supervisory and management personnel and consultation/training as requested. GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS  Information gathered from testing and interview processes must be evaluated and integrated into psychological reports containing specific job-related recommendations.  Reports shall identify psychological trait characteristics of each applicant, state how these traits might affect the applicant's performance as an MCSO employee, and provide a recommendation placing the applicant into an unambiguous category (e.g., pass/not pass) reflecting the psychologist's professional judgment concerning the applicant's potential of being a successful MCSO employee TARGET POPULATION SERVED   MCSO has over 500+ sworn personnel  1.  Multnomah County Detention Center (MCDC)- A maximum security jail, providing security, control custody and supervision of county, state and federal prisoners located in downtown Portland.  With 448 available jail beds, MCDC is the intake or booking facility for all of Multnomah County.  MCDC operated under comprehensive written policies, and procedures governing inmate feeding, clothing recreation, medical treatment, classification safety, hygiene, program services, visitation, mail and court access. 2.  Multnomah County Inverness Jail (MCIJ)- is a medium security adult (Male and female) correctional facility located in Northeast Portland.  With 862 available jail beds, the MCIJ staff ensures proper custody control and supervision for county, state and federal inmates in Multnomah County. 3.  Multnomah County Court House- (MCCH)- It is located in downtown Portland Oregon the County seat.  It currently includes 39 courtrooms, 36 of which are district courts, two are traffic courts, and one used for forced eviction detainment.  Inmates are held temporarily for arraignment. MCSO has a current population of over 1,088 Inmates.  Services are intended to assist personnel working in a Corrections jail or Detention environment to provide custody care and humane treatment of adult male or female inmates.  MCSO currently has two working Divisions, Corrections, and Law Enforcement.  Examples of Corrections Deputy and Law Enforcment Deputy duties include but are not limited to: Corrections:  Cell block, tank or open dormitory settings.  Facilitate communication and interaction with inmates; assists in the development of rehabilitative programs.  Transport and escort inmates, for court appearances personal interview, medical care and other institutions. Knowledge skills abilities required - Some knowledge of the basic concepts of corrections and a sensitive understanding and ability to carry out the objectives of a local modern correction program. Maintain self-control and be tolerant under extremely adverse conditions. Work with and relate to inmates while maintaining their respect, cooperation and confidence.  Use sound judgment and follow directions and establishes procedures.  Maintain control of inmates preventing danger or injury to inmates, corrections staff and the institution. Law Enforcement:  Duties - Patrolling an assigned area in a radio-equipped car, boat, motorcycle, or on foot to prevent, cite and or investigate law violations and accidents and provide other community services.  Employees investigate criminal cases, collect information on criminal activities, apprehend criminals, investigate accidents, issue traffic citations and testify in court. Knowledge skills abilities required - Some knowledge of social, psychological and ethnic relationships and their effect on human behavior.  The skill to manage non-criminal actions, such as conflict resolution, social service, and first aid. The skill and ability to communicate, and interact firmly, yet courteously with the public and suspects and in accordance with rules and regulations. Please note these are just two examples of job positions held within the Multnomah County Sheriff’s Office. FUNDING  The Multnomah County Sheriff's Office has budgeted approximately $720,000.00 annually from General Funding for these services. SCOPE OF SERVICES Evaluation Categories include: 1. Bifurcated Process Phase I - Pre-conditional offer to hire screening/evaluation examinations as follows: The Agency requires a suitability assessment for all prospective Law Enforcement Deputies, Reserve Deputies, Corrections Deputies, Facility Security Officers and Corrections Counselors.  MCSO will administer the CPI (California Psychological Inventory) and PHQ (Personal History Questionnaire) questionnaire and then will be provided with the PHQ responses by provider.  MCSO will send clarification statements to provider on candidates still under consideration and provider will supply a Phase II report via encrypted email. This exam is given before an offer of employment is made to the individual.  The purpose of the exam is to merit continuation in, or disqualification from the hiring process. 2. Bifurcated Process Phase II - Post-conditional offer to hire screening/evaluation examinations as follows: The Agency requires a psychological examination of all prospective Law Enforcement Deputies, Reserve Deputies, Corrections Deputies, Facility Security Officers and Corrections Counselors. This exam is given after an offer of employment is made to the individual. The purpose of the exam is to rate the employee’s ability to function in the job classification they are being hired for. As a result of the exam, the job offer could be withdrawn. Each exam requires that a confidential written report in the proper medical format for the type of psychological evaluation performed be submitted to MCSO Human Resources via encrypted email within 10 working days*  of the appointment. The provider shall submit a brief summary of the methodology used for the exam and assist in interpretation if necessary. Although it has not happened in the past, the provider must be able to defend the results if the Agency is the subject of legal action due to withdrawal of a job offer as result of the exam. 3. Post offer Psychological Evaluation - Post conditional offer to hire careening/evaluation examinations as follows: The Agency requires a psychological examination of all prospective Law Enforcement Deputies, Reserve Deputies, Corrections deputies, Facility Security Officers and Correction's Counselors.  This exams is given after an offer of employment is made to the individual.  The purpose of the exam is to rate the employee's ability to function in the job classification they are being hired for.  As a result of the exam, the job offer could be withdrawn. 4. Fitness for Duty evaluations The Agency requires psychological evaluations when an employee indicates through word or action that he or she may be a threat to themselves or others.  The provider would perform these evaluations on an as needed basis, with written reports submitted to the Sheriff or his/her designee as to the results.  All written reports should be in the proper medical format and maintained by the provider. Oral reports may be requested and provided in person to the Sheriff and his command team within two weeks of the examination*. The provider must be willing to justify all recommendations that result in any change in duty assignment based on the evaluations.  *On rare occasion, it may be necessary to obtain this report from the psychologist on the same day as the exam.  Please indicate your ability to provide this service. 5. Management Assessment These consist of non-medical evaluations of personality and organizational functioning of key supervisors and manager to assist in identifying training and development needs, promotional readiness, and/or personality-related factors contributing to performance problems. FISCAL REQUIREMENTS AND REPORTING A quarterly report will be submitted to an identified Human Resource contact to include: Name, date of evaluation, Evaluation category i.e.; Bifurcated Process Phase I, Bifurcated Process Phase II etc. and summary of finding passed/Not Passed. PERFORMANCE MEASURES/PERFORMANCE CONTRACTING  Supplier will provide a detailed description of what reports will be provided to MCSO.  Detail how the reports will summarize major findings (i.e., likelihood that the applicant will be successful as an MCSO employee, potential performance problems, whether there are reasons to believe the applicant exhibits any psychological traits or characteristics that would interfere with the successful performance of essential job tasks, etc. Describe the proposed method of placing applicants into an unambiguous category ( e.g. pass/mot pass) reflecting the psychologist's professional judgment concerning the applicant's potential of being a successful employee. Provide a statement of how long it will take to provide the psychological report to the County following the completion of the clinical interview. Provide information stating your method formatting confidentiality of information obtained.  Include any disclosure and release forms provided to candidates prior to testing or interviews. The County reserves the right to add additional performance measures/performance contracting as needed during contract negotiations. CONTRACT NEGOTIATION The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached. PRICE EXCALATION/DE-ESCALATION All bid prices shall be protected from increase for the first year of the Contract.  Changes in bid prices or discounts shall be submitted in writing sixty(60) days prior to the proposed date of change, and then only in the same proportion that changes have occurred on the manufacturer's latest published price lists.  Discount schedules, federal price index, or other means of positive verification.  The county shall have the right to accept or reject any proposed changes and any of the originally proposed prices or discounts CONTRACT AWARD  Award will be made to the highest scoring proposer who is determined to be responsive and responsible.  This award will be made on an all-or-non basis as in the best interest of the County.  The alternate bidder will be used when the primary bidder is unable to provide the materials and service when required, or when such action will provide the lowest final cost to the County. CONTRACT TERM  The contract term shall be 5 years.  Estimated Purchases Based on 2018 Purchases Pre Offer Phase 1 Screen-291 Pre Offer Phase II Screens-209 Post Offers-63 Fit for Duty Exams-0 COMPENSATION AND METHOD OF PAYMENT  Payments will be made monthly upon receipt of valid invoices which should include a list of services provided during that period. All invoices shall be prepared on contractor's letterhead or standard invoice form andshall include: Contractor's name and address and a phone number for questions about the invoice; Contractor's invoice number; Invoice date; Multnomah County contact number; and Any additional information required in Exhibit 1 of finalized contract COOPERATIVE PURCHASING Not applicable to this sourcing event.  INSURANCE REQUIREMENTS  Exhibit 2 in the Buyer Attachments reflects the minimum insurance required of a Contractor to provide this service. Additional insurance coverage may be required depending on the key features of service delivery chosen by the Contractor. Final insurance requirements will be subject to negotiation between, and mutual agreement of, the parties prior to contract execution. MINIMUM REQUIREMENTS  At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline. Proposer Representations and Certifications  The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Pre-requisite page of the Sourcing Event. At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract.  Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701). Proposers must submit verification that all insurance requirements are met. Proposers must have a completed Pre-Award Risk Assessment if federal funds are used for this Sourcing Event. (See Procedural Instructions in the Buyer Attachments page of this Sourcing Event)

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Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

If you'd like to know more about our MWESB outreach programs, please visit https://multco.us/purchasing/minority-women-and-emerging-small-business.

You can find the authoritative listing for procurement opportunities on our Bids and Opportunities webpage, https://multco.us/purchasing/bids-proposal-opportunities.

If your firm is interested in an opportunity posted on our webpage, we'd love to hear from you. Here's how:

  1. First, read over the opportunity description.
  2. Next, go to the Multnomah County Bids and Opportunities page for this specific solicitation: https://solutions.sciquest.com/apps/Router/ViewSourcingEvent?AuthToken=0%3AAES2%23CKdKTTr1BfX4kDOAid8ky0NHuA%2FyYGcjI0DWAf3iKuHJL%2B4fYn4I072ZDyhHpYoqdHJOAai4AuPgqD8WTpbHoyTx4WEEuV669YFAmX76TqiQKi6qhpxoGDd2m%2FTmHvWQDQdIsQA3oXYp3KuBGyl54MHKDYDeVaq0kw%3D%3D&tmstmp=1551868239682
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Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.