Project Title: Morrison Bridge Lighting
Project #: RIP-179-2019
Issued by: Multnomah County view agency website
Publish Date: 2/12/2019
Due Date: 2/26/2019 This opportunity has closed.

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INTRODUCTION The Multnomah County Department of Community Services Bridge Section is accepting proposals to implement, promote, administer and maintain the Multnomah County Morrison Bridge Lighting Program (Lighting Program).  The Lighting Program will allow interested members of the public to purchase and pay for temporary lighting displays on the Morrison Bridge, via the Morrison Bridge programmable architectural lighting system. SCOPE OF WORK Maintain a committee of at least three people responsible for the processing of all applications. Ensure Contractor's website is checked daily, Monday - Friday for receipt of applications, and the Contractor's post office box is checked regularly during the week for same. Address applicant’s questions about the Program subject to confirmation with county Bridge Operations Manager (Manager). Maintain an accurate calendar of available dates and allow the County at least one week to process applications. Maintain a complete financial record of the moneys payable to and received pursuant to the Permit Program (hereafter, "Program Funds").   Contractor shall keep all accounting records for the Permit Program and Program Funds, which are both subject to audit and review as requested by the County. Ensure all permit applicants are notified in writing or by email of approval or denial of the permit. Ensure Contractor's website calendar is kept current with respect to reserved holidays/events and sponsored colors, and any scheduled special events.  Contractor shall be responsible for the disclosure and disclaimer to applicants about reserved or holiday dates that the lighting display system is not available, including but not limited to, times and dates such as during the annual Rose Festival, Valentines Day and July 4th.  The County reserves the right to at any time provide written notice to Contractor to reserve any date.  Upon written direction from the County (including email) to reserve certain dates, Contractor shall immediately update and revise its public information system to advise members of the public about the County's reserved and unavailable dates.  If Contractor has already scheduled a date prior to the issuance of written notice from the County to reserve the same date, Contractor's scheduling commitment for the date in question will be honored. Contractor’s Payment to the County is to be drawn on the Program Funds.  If there are insufficient funds in the Program Funds to pay County the required fees, Contractor shall pay the County from its other funds. Contractor shall provide County with a quarterly financial report of all events and fees paid by applicants. 10.  Contractor shall provide County with an annual report summarizing efforts and results of the Permit Program and provide any recommendations, as applicable, to improve promotion or other aspects of the Permit Program. 11.  Contractor will promote the “Morrison Bridge Lighting Partnership” program via several activities, including but not limited to: Contractor website updates. Include on the Welcome (Home) page an announcement of the program; and on the calendar feature, show “partnered” dates in bold, and a link to the application. Maintain an account with a link so people can apply and pay online. 12.  Contractor can set their own pricing for each lighting event. 13.  Contractor shall pay County for its performance on the Permit Program for days that lights are actually turned on at an applicant’s request according to the following schedule and rates: $30 per event – up to five (5) days per event. $30 per each additional “event” up to five (5) days. 14.  County will review Program Permit applications only during normal business hours of Monday – Friday (7:00 am – 3:30 pm.).  Although weekend hours are available for use, all permitted lighting displays must start on one of the days during the normal business hours portion of the week. METHOD OF AWARD The County will award one contract to the highest scoring proposer that is most qualified and has a clear understanding of the work to be performed. ESTIMATED REVENUE Estimated yearly revenue is between $5,000 - $7,000 based on an average of 56 days per year from data collected between July 1st 2011 – June 30th 2016.  This amount could increase with more days of service each year. METHOD OF CONTRACTING A Services Contract form is attached showing the standard terms and conditions.  Carefully review the terms and conditions of the Contract.  Additional Contract terms related to this procurement, if any, are set out below in the section entitled Special Contract Terms and Conditions. TERM OF CONTRACT The maximum term of this contract is $150,000 or five years which ever comes first.  The County does not guarantee that any minimum amount of services will be purchased. CONTRACT NEGOTIATIONS Contractor shall provide County with a quarterly financial report of all events and fees paid by applicants.  Contractor shall provide County with an annual report summarizing efforts and results of the Permit Program and provide any recommendations, as applicable, to improve promotion or other aspects of the Permit Program INSURANCE REQUIREMENTS The insurance requirements are set forth in Exhibit 2 of the Services Contract.  Please review these requirements carefully. MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS Proposers must complete their proposals on time and complete all required questions.


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