Project Title: CDEF - Technical Assistance, Mentoring, & Training for COBID Certified Firms
Project #: RFPQ-183-2019
Issued by: Multnomah County view agency website
Publish Date: 3/8/2019
Due Date: 4/3/2019

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Description

PRE-PROPOSAL CONFERENCE There will be a pre-proposal conference for this Solicitation Date: Tuesday March 19, 2019 Time: 10:30 AM to 12:00 PM Location: 501 SE Hawthorne Blvd., Portland, Oregon 97214, 1st Floor Room 126 Web Option: https://meet.google.com/pxg-xjjb-foi Phone Number: (413) 679-2770 Pin: 474 188# Attendance is optional INTRODUCTION AND PROGRAM HISTORY As part of its commitment to supporting a diverse local workforce and firms certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), the Board of County Commissioners has created a dedicated funding stream to support specific initiative for the workforce, i.e. construction trades and supplier development. This fund is called the Construction Diversity and Equity Fund (CDEF), and supports a program which has three (3) activities, each of which will be procured through a separate RFPQ's: Support for BOLI approved pre-apprenticeship programs; Workforce Support services and Retention programs; and Technical assistance, mentoring, and training for COBID certified firms. PURPOSE AND OVERVIEW This solicitation is exclusively for Technical assistance, mentoring, and training for COBID certified firms. The County's Central Purchasing Department is seeking suppliers from whom it may purchase training assistance, mentoring, and training for COBID certified firms. These services are in direct support of COBID certified firms and could include services such as; business training and mentoring, technology selection and training, business/growth planning, networking, and like offerings that support the COBID firm in the overall success of their business. The County has historically supported a variety of these support services, largely through sponsorship of specific events. Through CDEF, we are seeking to expand into other areas of support and expand the number of organizations eligible to provide these services. GOALS, VALUES, AND OTHER IMPORTANT CONSIDERATIONS The County's Supplier Diversity Program, of which CDEF is one component, is to assure that Multnomah County provides adequate opportunities and support for state certified businesses, subcontractors, and apprentices to participate and compete for business opportunities provided through contracts with Multnomah County. The goal of this program activity is to increase the number of and proficiency of, COBID certified firms in the Portland, and surrounding areas, awarded work resulting from a Multnomah County contract. There are several important values the County will consider when selecting and funding services under this program activity. Scalable. Because funding for this program depends largely on the amount of construction work performed in a given year, the amount of funding available to spend on these services will vary from year to year. Services that come with unit costs are more resistant to fluctuations in funding. Administratively Efficient and Effective. Regular reporting should be automated and focus both on process and outcomes. There should be a clear link between services delivered and the positive impacts for COBID certified firms. Alignment. Many public and private efforts exist which are similar to the ones we seek to fund. We seek to fund services under this activity which are collaborative, or at least complementary, and leverage other funding and services where possible. Innovative. There are many aspects to operating a small business that company owners may not always be prepared for or the most proficient at. In order to be successful in the competitive market, businesses must be proficient at financial management, communication and negotiation, leadership, project management and planning, delegation and time management, technology use, and networking to name a few. We are seeking firms who can meet the needs of COBID certified businesses to successfully navigate and meet these business needs. Suppliers who take new approaches in addressing these challenges that are effective and replicable are particularly desired. FUNDING Funding for this program will fluctuate on an annual basis. This project will be funded as follows: One-percent (1%) of the cost of construction of a new building, road, bridge, or other public work where the County construction cost exceeds $1 million; and One-percent (1%) of the cost of capital projects which exceed $200,000 for the rehabilitation, renovation, or improvement of an existing County building, road, bridge, or other public work, or of premises leased by the County. Based on the above, funding of the work described in this RFPQ is not guaranteed. Fluctuations in the funding year to year should be expected. The County cannot assure that any particular level of work will be provided and the contract will permit the County to add or remove work as necessary, depending on availability of funding SCOPE OF SERVICES It is the intent of the County to provide support, up to and including sponsorship(s), of existing programs that provide technical assistance, mentoring, and training to COBID certified firms. Examples of services include but are not limited to: Computer training (i.e., identifying needed technology and how to use it); Business operations (i.e., project management); Financial (i.e., project costing and bookkeeping); Marketing and Networking (i.e., growing the business); and Mentoring At the current time, the County is not in a position to create a program for these services independently. The financial support and sponsorship of such program(s) will be evaluated and an allocation process will be conducted on an annual basis. Any proposers who are awarded a contract during the allocation process will be required to submit reports at least annually as outlined below. REPORTING REQUIREMENTS Any proposer found to be qualified and awarded a contract through the allocation process, shall provide a report containing information to include but not limited to the following: Number of persons served; Detailed list of services provided with service description; Outcomes achieved; Population demographics; Qualitative reporting (Narrative stories); and Program success outcomes CONTRACT NEGOTIATIONOnce selected in the allocation process, the County will initiate contract negotiations with the proposer. The County may, at its option, elect to negotiate general contract term and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County's best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with another qualified proposer(s). This process may continue until a contract agreement is reached. CONTRACT AWARD This is a formal, competitive, Request for Programmatic Qualifications (RFPQ) process as provided for under the authority of PUR-1. No contracts will be issued as a result of this RFPQ process. Our intent is to establish pools of qualified suppliers who will be eligible for potential contract award(s). There is no limit on the number of suppliers that may be qualified under this RFPQ process. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned and Emerging Small Businesses an Organizations in providing these services. ALLOCATION PROCESS Entirely separate from this qualification process, Central Purchasing will initiate and award requirements contracts to those qualified providers who demonstrate the desired experience, skills, proficiency, certifications (if, applicable), and area of specialty that will provide technical assistance, mentoring, and training to COBID certified firms. Central Procurement will conduct a rigorous funds allocation process to distribute available funds according to known system requirements and priorities. Allocations will only be made to suppliers who qualified under this RFPQ. The funding allocation process will be a formal one, requiring Central Purchasing to document their findings and determinations in writing that lead to specific funding allocations or to the continuation of funding allocations. Suppliers may not protest funding allocation decisions. Funding allocation decisions will be made from an overall County system of care perspective. Allocation priorities and selection criteria may include: County and Department strategic priorities; Overall system of care needs and deficiencies; RFPQ proposal information and evaluation input from the RFPQ raters; Suppliers/system stability; Supplier experience; Customer feedback; Ability to leverage additional funding; Past performance; and Other factors as deemed appropriate by the funding allocation team. Since the allocation process considers a variety of factors, funding may go to qualified suppliers who did not earn the highest overall RFPQ qualified score. Therefore, it will be possible to qualify under this RFPQ process and not receive a funding allocation due to resource limitations and other factors. The Department cannot predict a caseload of these services and does not guarantee any particular volume of business will be offered to any supplier who qualifies to provide services, nor is there any guarantee that Central Purchasing will use the services of any applicant who is issued a contract by virtue of this application. After Purchasing provides written solicitation results to all proposers and with the completion of the separate allocation process by Central Purchasing, Central Purchasing stall will contact successful and qualified proposer(s) who will receive an allocation for contract negotiations. The County will be awarding requirements contracts for these services. Requirements contracts do not guarantee any level of funding and funding levels may change from year to year. All proposers seeking to provide services must submit a proposal and receive a minimum seventy-percent (70%) of the total points possible in order to qualify. The County reserves the right to qualify additional suppliers for these services as it deems necessary. All qualified suppliers will be added to one supplier pool, from which contracts will be awarded through the allocation process. CONTRACT TERM Any contract issued as a result of the allocation process shall be for a fixed term of one (1) year. If, during a proceeding allocation process, a supplier is awarded an additional one (1) year contract, the contract may be renewed for an additional year. In no event shall any contract be renewed for a term greater than five (5) years. COMPENSATION AND METHOD OF PAYMENT Payment under any contract awarded through the allocation process shall be established at time of contracting based on the services outlined in the proposers response. INSURANCE REQUIREMENTS The proposer awarded a contract as a result of this RFPQ and the follow on allocation process will be required to provide the insurance described in Exhibit 2 of the Multnomah County General Services contract located in the Buyers Attachments page. MINIMUM REQUIREMENTS At the time of proposal submission, proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. The proposal response must be received by Multnomah County Purchasing no later than 4:00 PM local Portland time on the proposal submission deadline. Proposer Representations and Certifications. The Proposer must certify that they agree to the Proposers Representation and Certification terms in the pre-requisite page of the sourcing event. At the time of contracting, proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701); Proposers must submit verification that all insurance requirements are met; and Proposers must have a completed pre-award risk assessment if Federal funds are used for this sourcing event (See procedural instructions in the buyer attachments page of this sourcing event).

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About Multnomah County

Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

If you'd like to know more about our MWESB outreach programs, please visit https://multco.us/purchasing/minority-women-and-emerging-small-business.

You can find the authoritative listing for procurement opportunities on our Bids and Opportunities webpage, https://multco.us/purchasing/bids-proposal-opportunities.

If your firm is interested in an opportunity posted on our webpage, we'd love to hear from you. Here's how:

  1. First, read over the opportunity description.
  2. Next, go to the Multnomah County Bids and Opportunities page for this specific solicitation: https://solutions.sciquest.com/apps/Router/ViewSourcingEvent?AuthToken=0%3AAES2%23CLiAZWcna07acBZEYOQDEBDjF0jlO%2BHqCBsJB3u1CihvpQzrja1JIZviDkTDu7uMg6d1NMGwPhfEq%2BXdQluCzQBxvAnSWtVyEVyuAoJfo9vJsnFJuCr54I2vQHvUVPKyWjMEexBYPlJCYKAr1rhQn3mvb0dtuFqk4A%3D%3D&tmstmp=1553289757747
  3. Please review all of our solicitation documents carefully, to ensure that the opportunity is is a good fit for your firm!
  4. Register for the solicitation here. This will ensure you receive any addenda or updates that we may post from time to time.
  5. That's it! You'll receive an email confirming your interest. If you have questions, please contact the Purchasing Contact assigned to the project, or visit our Contact Us page.

Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.