Project Title: Pharmacy 340B Audit
Project #: RIP-214-2019
Issued by: Multnomah County view agency website
Publish Date: 4/5/2019
Due Date: 4/24/2019 This opportunity has closed.

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PRE-PROPOSAL CONFERENCE  There will not be a pre-proposal conference for this sourcing event.  INTRODUCTION The Multnomah County Health Department’s (MCHD) Pharmacy Services program provides prescriptions to clients of the Integrated Clinical Services (ICS) division and other programs within the Multnomah County Health Department. As a 340B covered entity, it is crucial that we adhere to all of the 340B program requirements.  SCOPE OF SERVICES The Multnomah County Health Department is seeking a supplier to perform audits of our 340B program. These audits should be indistinguishable to the 340B program integrity audits being executed by the Health Resources & Services Administration (HRSA). This includes but is not limited to the following:  Provide analysis of current internal 340B policies and procedures. Review the HRSA Office of Pharmacy Affairs Information System’s (OPAIS) registration for all MCHD 340B sites, including: FQHC Family Planning HIV Ryan White STD TB clinics Conduct random audits and spot-checks of pharmacy claims to ensure compliance with HRSA and State of Oregon guidelines. Review Medicaid Fee for Service and Medicaid Managed Care claims, evaluating the accuracy of State Medicaid Fee and identifying duplicated discounts. Review records of the purchase and dispensation of all medications, ensuring their accuracy and adherence to HRSA requirements. Provision of a detailed compliance report at the end of the engagement with recommendations for improvement. Provide ongoing support and technical analyses between audit engagements. ADDITIONAL SERVICE REQUIREMENTS In addition to the requirements for the audit of our 340B program, we are looking for a supplier to provide guidance on other areas that relate to, but are independent of our 340B program: The management of contract pharmacy arrangements. Implementing and maintaining an “open door” pharmacy within an FQHC. Managing replenishment of multiple virtual inventories. METHOD OF AWARD The County intends to award one contract. Award, as determined by the County, will be made to the highest scoring Proposer whose Proposal the County determines is most advantageous to the County based on the described evaluation process and evaluation factors. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services. ESTIMATED PURCHASES Pharmacy services will spend approximately $125,000 over the course of a 5 year period. The County does not guarantee that any minimum amount of services will be purchased. METHOD OF CONTRACTING A Services Contract form is provided in the Buyer Attachments page showing the standard terms and conditions.  Carefully review the terms and conditions of the Contract.  Additional Contract terms related to this procurement, if any, are set out below in the section entitled Term of Contract.  TERM OF CONTRACT The contract term shall be five (5) years. The County shall have the right to terminate the contract on any contract anniversary date. CONTRACT NEGOTIATIONS The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached. INSURANCE REQUIREMENTS The insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments page.  Please review these requirements carefully. PRE-AWARD RISK ASSESSMENT N/A MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS At the time of proposal submission proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline. Proposer Representations and Certifications At the time of Contracting proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701). Proposers must submit verification that all insurance requirements are met. Proposers must have a completed Pre-Award Risk Assessment if federal funds are used for this Sourcing Event. (See Procedural Instructions in the Buyer Attachments page of this Sourcing Event)


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