Project Title: Lead Testing Lab Supplies and Services
Project #: RIP-208-2019
Issued by: Multnomah County view agency website
Publish Date: 5/10/2019
Due Date: 5/29/2019 This opportunity has closed.

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Description

PRE-PROPOSAL CONFERENCE There will be a pre-proposal conference for this sourcing event at 9:00 AM PST on Tuesday, May 21st at the Gladys McCoy Building, Room 155 619 NW 6th Ave, Portland, OR 97209. Attendance is: Optional Suppliers who would like to participate in the pre-proposal conference must RSVP by 12:00 PM PST on Monday, May 20th. RSVP from the Q&A section of the sourcing event. INTRODUCTION The Multnomah County Health Department (“County”) is seeking proposers from whom it may purchase filter paper lead testing, analysis, and supplies as designated by the County. The County provides low-cost family healthcare at seven locations. The County provides care to underserved, low-income and uninsured residents of Multnomah County including access to lead testing for children under the age of six (6). Filter paper blood lead testing allows the smallest blood sample size to be collected; samples can be collected quickly and easily; the samples are stable at room temperature for up to six (6) months; and the sample collection procedure is minimally invasive for the patient. SCOPE OF SERVICES The proposer shall provide the County with supplies for filter paper blood lead testing, at cost. These supplies include: Blood Lead Test Request Forms individualized for each clinic. The forms can be delivered to the Gladys McCoy Building 619 NW 6th Ave 8th Floor Lab; Portland. Oregon 97209. Collection Kit as requested by the County including the following: Collection Instructions Lead wipes or an equivalent method to prepare patient’s skin for stick site preparation. Medical filter paper in a sealed and re-sealable plastic bag Prepaid mailing envelopes to ship the blood samples to the supplier utilizing a shipping method that is equivalent to or better than first class postal service from the U.S. Postal Service. Preprinted ID/return address label Turnaround time on Lab Analysis shall be no longer than ten (10) calendar days. Lab results will be faxed to a secure fax number provided by the County. Lab results should clearly indicate if the client(s) have elevated levels of lead in their blood. METHOD OF AWARD Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services. Through this RIP process, the County is seeking to award one contract. Award, as determined by the County, will be made to the responsible Proposer whose Proposal the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this RIP. ESTIMATED PURCHASES The County estimates it will purchase approximately $150,000 in filter paper lead testing, analysis, and supplies over the term of the contract. The County’s purchase of these services will not exceed $150,000 over the term of the contract. The County does not guarantee that any minimum amount of services will be purchased. METHOD OF CONTRACTING A Services Contract form is provided in the Buyer Attachments page showing the standard terms and conditions.  Carefully review the terms and conditions of the Contract.  Additional Contract terms related to this procurement, if any, are set out below in the section titled Term of Contract. TERM OF CONTRACT The contract term shall be five (5) years. The County shall have the right to terminate the contract on any contract anniversary date. CONTRACT NEGOTIATIONS The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached. SPECIAL CONTRACT TERMS AND CONDITIONS The following Special Terms and Conditions will be included in any Contract awarded as a result of this RIP. AFFIRMATIVE ACTION PLAN The successful proposer may be required as a condition of execution of the contract to submit a copy of its Affirmative Action Plan if the contract under this RIP is greater than $75,000 or if the Proposer has 50 employees or more. AMERICANS WITH DISABILITIES ACT Proposer must comply with all applicable requirements of federal and state civil rights law and rehabilitation statutes. OMB CIRCULAR A-133 "If contractor is determined by the County to be a sub-recipient of federal funds passed through the County, the contractor must submit an annual federal compliance audit in conformity with the OMB Circular A-133, which applies the Federal Single Audit Act of 1984, Public Law 98-502, to nonprofit organizations." RECYCLABLE/RECYCLED PRODUCTS Contractors shall use recyclable products and products that contain recycled content to the maximum extent economically feasible in the performance of the Contract Work set forth in this document. INSURANCE REQUIREMENTS The insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments page. Please review these requirements carefully. PRE-AWARD RISK ASSESSMENT Successful proposers whose contract award includes federal funding (as identified by a Catalog of Federal Domestic Assistance number) will be subject to a PreAward Risk Assessment (which includes an evaluation of financial stability, quality of financial /management systems, experience with federal funds, reports and findings from audits) completed by Multnomah County (if one has not been submitted in the last year) prior to the issuance of a contract. Contractors who fail to submit the required documents will not be eligible for a contract from the County. MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS At the time of proposal submission proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. The Proposal response must be received by the Multnomah County Health Department no later than 4:00 P.M. local Portland time on the proposal submission deadline. Proposer Representations and Certifications At the time of Contracting proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701). Proposers must submit verification that all insurance requirements are met. Proposers must have a completed Pre-Award Risk Assessment if federal funds are used for this Sourcing Event. (See Procedural Instructions in the Buyer Attachments page of this Sourcing Event) The Laboratory must warrant that it is accredited by one of the following programs: i) the College of American Pathologists (CAP) in the Laboratory Accreditation Program, ii) the Clinical Laboratory Licensing and Certification Program (CLIA), or iii) a better or equal accreditation program.

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About Multnomah County

Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

If you'd like to know more about our MWESB outreach programs, please visit https://multco.us/purchasing/minority-women-and-emerging-small-business.

You can find the authoritative listing for procurement opportunities on our Bids and Opportunities webpage, https://multco.us/purchasing/bids-proposal-opportunities.

If your firm is interested in an opportunity posted on our webpage, we'd love to hear from you. Here's how:

  1. First, read over the opportunity description.
  2. Next, go to the Multnomah County Bids and Opportunities page for this specific solicitation: https://solutions.sciquest.com/apps/Router/ViewSourcingEvent?AuthToken=0%3AAES2%23CKHzMtyzkAZ92P1zWFjAg2%2BdIe4sRkwd3nwniryRiPmMJ7SRzqgMNoOZBiO6aEotqC90HSr0wMf%2FpwAzo%2BPhQVahQzG%2B8OuD9UZrwTb%2BTQYLXfh5MSoIEXlrsrOOZHfO0QMvTz8Og4xZyW4PHMwWRyHVjqb7FOGvIA%3D%3D&tmstmp=1559103107706
  3. Please review all of our solicitation documents carefully, to ensure that the opportunity is is a good fit for your firm!
  4. Register for the solicitation here. This will ensure you receive any addenda or updates that we may post from time to time.
  5. That's it! You'll receive an email confirming your interest. If you have questions, please contact the Purchasing Contact assigned to the project, or visit our Contact Us page.

Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.