Project Title: Employment Physicals and Exams
Project #: RIB-239-2019
Issued by: Multnomah County view agency website
Publish Date: 5/13/2019
Due Date: 6/4/2019 This opportunity has closed.

view original RFP open original RFP in new window


  SPECIFICATIONS AND ADDITIONAL REQUIREMENTS   Description of work: Proposer will provide physical examinations for applicants and employees. All Pre-hire examinations will meet the requirements of the Department of Public Safety Standards and Training  DPSST. Contractor will also act as the collection and handling agent, as directed by MCSO, for a certified laboratory of MCSO's choosing, who will perform laboratory analysis of urine and blood specimens. A courier from the certified laboratory will collect samples from the Contractor at a scheduled time once each day, though holiday pick-ups may be handled somewhat less frequently. Collection and handling procedures are listed below under Sample collections. DPSST Examinations: Physical Examination, Medical and Work History, Vital signs, Vision Test (Titmus), Ishihara Color Vision, Audiometric Test. Work Status Exam:  Medical History, Physical Examination, Job Description review, written report. This examination is to evaluate an employee's physical condition, as related to their ability to perform the functions of their job. Contractor will complete a medical history and total system review for the affected employee, focusing on specific physical requirements as outlined in that employee's job description. The physician will report  physical findings and his/her impression as to the employee's ability to meet the condition of the job description, as well as a recommendation for possible treatment or further evaluations. In the event that the examining physician feels additional diagnostic studies are needed, Jennifer Ott will be contacted for authorization. .. 'Information of a confidential nature, that is, evidence of drug or alcohol use or evidence of HIV would not   be released to MCSO without express written consent of the employee. If the examining physician recommends additional testing or x-rays that are not part of the standard examination, the proposer will notify the designated Sheriff's Office representatives of the request and explain the need. No additional testing will be completed at MCSO's expense without approval of terms of exam content and price.  Examination results will be scanned and emailed to Amber Beck and Keri Kern. Results should be received by the Sheriff's Office within five (5) working days of an   examination. At the request of the Sheriff's Office, the contractor may also evaluate employees with health problems or injuries affecting their work.  These examinations may be billed at the standard rate charged for other patients of the contractor. 3. Sample Collections: Urine, drug sample (non DOT), Urine drug sample (DOT) and, Blood drug sample Urine/Blood specimen collection and handling procedures should include: Obtain positive identification of individual either through presentation of photo ID (i.e. driver's license) or by employer representative identification. If employee has no photo identification, you must check with company representative for further instructions. Use of an appropriate specimen collection packet for specified reference lab. Instruct individual to remove all unnecessary outer garments and personal belongings such as purses   and briefcases. Have individual store these items in an appropriate place. Individual may retain his/her wallet. Use the designated lavatory with bluing agents in toilet Instruct individual to wash his/her hands before collection Instruct individual to provide 60 ml of urine in container provided in collection packet Allow individual to wash his/her hands after handling specimen to laboratory personnel If required, transfer urine specimen into appropriate urinalysis container in presence of individual. Within 4 minutes of collection, obtain the temperature of the specimen using external temperature indicators and record on reference lab requisition where indicated. Complete required chain of custody signature/information, a requisition, labels and evidence tape as needed. Seal bag as instructed Place collection packet in secure lab refrigerator for courier to pick up.  5.       Medical Re-Evaluations-Requested on as needed basis. DOT Examinations- Dot physical examinations are conducted in accordance with Federal Highway Administration guidelines 49, CFR, Chapter 3, Part 391-41-391.123 and State of Oregon regulations. Physical Examination, Vision Test (Snellen), Ishihara Color vision, Hearing Screen, Urinalysis (Dip stick). RESPONSIBLE BUSINESS PRACTICE Multnomah County is committed to integrating sustainability considerations into the way it does business, including the goods and services we buy: MCSO encourages vendors to offer services that are highly rated for health and safety, environmental considerations, and social equity. The Good Guide website provides product ratings relating to health, environmental and social impacts: BID DOCUMENTS All documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event.  The Buyer Attachments page includes the following:  Procedural Instructions Sample Contract BID SUBMISSION Bids must be submitted electronically through this Sourcing Event. 


About Multnomah County

Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

If you'd like to know more about our MWESB outreach programs, please visit

You can find the authoritative listing for procurement opportunities on our Bids and Opportunities webpage,

If your firm is interested in an opportunity posted on our webpage, we'd love to hear from you. Here's how:

  1. First, read over the opportunity description.
  2. Next, go to the Multnomah County Bids and Opportunities page for this specific solicitation:
  3. Please review all of our solicitation documents carefully, to ensure that the opportunity is is a good fit for your firm!
  4. Register for the solicitation here. This will ensure you receive any addenda or updates that we may post from time to time.
  5. That's it! You'll receive an email confirming your interest. If you have questions, please contact the Purchasing Contact assigned to the project, or visit our Contact Us page.

Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.