Project Title: Lincoln County ODOT/ODF Co-Location Facility
Project #: 730-33904-19
Issued by: Oregon Department of Transportation view agency website
Publish Date: 5/14/2019
Due Date: 6/18/2019 This opportunity has closed.

view original RFP open original RFP in new window


Agency will conduct a MANDATORY pre-Proposal conference for this RFP. Agency has scheduled a pre-Proposal conference on May 31, 2019, at 11:00am, to be held at 7501 NE Avery Street, Newport, Oregon 97365. Attendance is mandatory. The purpose of the conference is to provide additional information regarding this solicitation and to answer any questions Proposers may have. Proposers are cautioned that the official RFP requirements will change only by written addenda issued by Agency. ODOT is seeking the services of a qualified Consultant to design a new ODOT/ Oregon Department of Forestry ("ODF") Co-location Maintenance Facility located in Newport, Oregon in Lincoln County ("The Project"). Consultant shall provide all necessary planning, design, construction support, post construction support and record drawings services. The Services Consultant shall perform for each phase of the Project are described below. The Project, when completed and constructed in accordance with the intent established by the drawings, specifications, deliverables and other documents prepared by Consultant pursuant to this Contract, shall be structurally sound, and a complete and properly functioning facility suitable for the purposes for which it is intended. ODOT Region 2 (the "Region"), currently has a maintenance station at Ona Beach located south of Seal Rock, Oregon on HWY 101. ODOT Maintenance Operations are critical to the safety and operating efficiency of the state highway system and this efficiency is threatened by facilities currently located in a Tsunami Inundation Zone and has the potential of being blocked and isolated during a Cascadia Subduction Zone earthquake event in the Lincoln county area. Isolation of the maintenance station would render ODOT incapable of being able to meet their stated mission of public safety and support. The ODF Toledo Unit is located at 763 NW Forestry Rd. Toledo Oregon. The Toledo Unit is one of three units located within the Oregon Departments of Forestry's West Oregon District. The district provides forest fire detection and suppression on approximately 1.1 million acres of forestland, which includes private, state and federal lands. In addition to the Wildland Fire Program, the West Oregon District also provides environmental protection on commercial forestlands through the administration of the Oregon Forest Practices Act, and administers assistance programs to private forest landowners through the Stewardship Forestry Program. The current ODF facilities that were built in the late 1930's and early 1940's are obsolete and have exceeded their useful life. The unit was originally constructed on sloped ground that is considered unstable due to geological/seismic risks making the site inappropriate for future programming requirements due to the unstable soils. The Toledo Unit has 5 permanent and 8 seaso nal employees. ODOT and ODF have concluded that the best approach for relocation of the respective Agencies is to co-locate onto a single large site that will support administrative offices, maintenance crews, maintenance facilities and storage of highway maintenance and fire-fighting equipment. The proposed site is central to each agency's area of operations, is out of the inundation zone, and will also support ODOT storage of seismic resiliency kits in support of emergency repairs due to a seismic event.


Contact Eric Spond at 1 (503) 986-2605

About Oregon Department of Transportation

The Oregon Department of Transportation cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and we encourage Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

If you'd like to know more about our mission to promote innovative programs that provide equitable access and opportunities in Oregon transportation, please visit

You can find the formal listings for our purchasing and contracting opportunities on ORPIN .

If your firm is interested in this opportunity, we'd love to hear from you. First, read over the opportunity description. If it looks like something your firm can bid on, you can head to ORPIN to express interest and get the full set of bid documents. Here's how you do that.

  1. First, log into ORPIN here. If you're not already in ORPIN, you'll need to register your firm.
  2. Once you're logged into ORPIN, click the "Browse Opportunities" link, and click "Advanced Search". Search for this opportunity number: 730-33904-19
  3. Use ORPIN to express interest in the opportunity. You'll receive an email confirming your interest. You'll also receive future notices about the opportunity.
  4. Questions?

    Contact Eric Spond at 1 (503) 986-2605

Follow us on Twitter at