Project Title: Vector Control Rotary Aerial Mosquito Control
Project #: RIB-209-2019
Issued by: Multnomah County view agency website
Publish Date: 5/17/2019
Due Date: 6/4/2019 This opportunity has closed.

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Description

INTRODUCTION AND PROGRAM HISTORY Vector Control protects public health and enhances livability through the control of rat and mosquito populations, and serves as a resource for addressing public health vector problems. Programs include Rodent Control, Mosquito Control and Code Enforcement, enforcing county and city municipal codes. Vector Control’s surveillance, education, prevention and control activities are executed in accordance with and the authority granted fromOregon Revised Statute 452, reference “Chapter 452 – Vector Control” within the buyer attachments section of this sourcing event. What is a Vector – A Vector is an organism, typically a biting insect, or small animal that transmits a disease or parasite from one animal or plant to another. In Multnomah County mosquitoes and rats are two of the most common vectors. Vector Control Vector Control primary functions: Monitoring the presence of mosquitoes and mosquito borne disease in Multnomah County Performing community inspections of potential mosquito breeding habitats Maintaining mosquito populations at levels that are safe and comfortable for the residents of Multnomah County Providing mosquitofish to county residents to control mosquito larvae in ornamental ponds and pools Performing rat inspections to assist residents in the control of rat populations in and around their homes Provide technical assistance to landowners and community organizations on the prevention of vectors PRE-BID CONFERENCE There will not be a pre-bid conference for this sourcing event. SPECIFICATIONS AND ADDITIONAL REQUIREMENTS The Multnomah County Health Department's Vector Control program is seeking to award one contract to the supplier with the lowest responsive and responsible base bid to provide the rotary aerial application of larvicides (pesticides that target the immature stages of mosquitoes), for the purpose of providing mosquito control on lands located within Multnomah County and with the possibility of extending coverage to Columbia, Clark and Cowlitz counties. SERVICES All services to be provided in this Contract shall be delivered to any sites identified by the Multnomah County Contract Administrator or assigned representative. All bid prices shall include a comprehensive breakdown of service costs, for services being provided anywhere within Multnomah County; labor charges, projected materials consumption for aerial applications, any other miscellaneous costs. The County reserves the right to change service sites as needed throughout the contract period, adding or removing service locations. Costs and service charges to the County shall remain uniform for existing and newly added service locations, with no applicable service charges for locations which have been removed. Closing or removing of any service location shall not change the suppliers obligations to provide all services described herein to all remaining or newly added locations. Services must be provided with regard to environmental and sustainability concerns. Use of the following is desired and encouraged whenever possible: Route optimization Fuel and oil recycling or disposal Idling restrictions Emission reduction or containment systems Recyclable materials in packaging, waste management, cleaning of equipment and containers, etc. ADDITIONAL / SPECIAL CHARGES No additional charges shall be invoiced without prior approval from Multnomah County. PERFORMANCE Timelines in service delivery are an integral part of this agreement and the awarded supplier shall provide service within the terms provided herein. Failure to meet any specification or requirement will be considered good and sufficient cause for Multnomah County to terminate this contract and/or effect cover by utilizing alternate sources. Should such a situation arise, the County reserves the right to remove any increased costs incurred due to said situation from the awarded suppliers next scheduled invoice payment. AERIAL APPLICATION AREA The Spreading of larvicides by an aerial application method will take place on approximately 10,000 acres of land located in or surrounding to Multnomah County. AREA FOR CONTROL WORK The application area includes floodplains in and along the Columbia River, including islands that reside in Multnomah County. Multnomah County will provide the following: Maps of the treatment areas Loading crews Refueling and material loading locations If needed, an employee from Multnomah County will ride in aircraft to assist the pilot in locating the sites needing treatment. It will be the responsibility of Multnomah County to obtain the permission of landowner where applications will take place. APPLICATION MATERIALS The following application materials shall be supplied by Multnomah County: Vectobac G - Active ingredient: Bacillus thuringiensis variation israelensis, Serotype H-14 Average rate per acre: 7.5 pounds per acre. Vectolex CG - Active Ingredient: Bacillus sphaericus Sero Type H5a5B Average rate per acre: 10 pounds per acre Note: Multnomah County may choose additional solid or liquid larvicidal application materials and will discuss rates with the supplier as necessary. EQUIPMENT & PERSONNEL In performance of aerial application projects, the supplier agrees to abide by the following: Shall furnish licensed aircraft, equipped with a spreading device capable of ensuring uniform distribution of pesticides based on the rate per acre of material used Shall furnish all equipment and labor necessary in the performance of the project, maintenance of the aircraft, and spraying equipment Shall furnish radio equipment for communications between the air and ground personnel, maintaining open communication at all times; provide an on-site representative with radio equipment capable of communicating to both air and ground personnel Use of supplier provided transponders to communicate with the PDX and Troutdale air traffic control towers, supporting documentation will be provided during contract negotiations. Use of supplier provided GPS equipment for the tracking of application areas, supporting documentation will be provided during contract negotiations. Must have 3+ years of experience performing mosquito control specific work, submit work history and label as “Attachment A” in the supplier attachments section of the sourcing event. Employ only pilots that are fully qualified and licensed to perform the pesticide aerial application services in each area of application, submit copies of each of the following documents for all pilots who will be providing these services: Current FAA pilot license, label as “Attachment B” within the supplier attachments section of the sourcing event. Current Oregon Department of Agriculture Commercial pesticide applicator license with the Public Health category, label as “Attachment C” within the supplier attachments section of the sourcing event. Current Oregon Department of Agriculture Commercial operator license. label as “Attachment D” within the supplier attachments section of the sourcing event. Failure to submit the above licenses shall be cause for bid rejection It is the County’s preference that the supplier provide a 2 person ground crew for the loading of application materials. All work under this Contract shall be performed according to best industry standards. The pilot-in-command is responsible for the safety of the aircraft, personnel, and cargo. She/he has the authority to postpone, change, or cancel any flight when she/he believes that there are any existing or impending conditions which may make any aerial operations unsafe, as designated by the Federal Aeronautics Administration or industry standards. The supplier of these services will be responsible for conducting operations in accordance with all applicable federal, state, and local laws, or rules and regulations covering the use of pesticides and their application, and observance of all proper usage and customs practiced by the pesticide application industry. ACCEPTANCE OR DENIAL OF SERVICES Following the receipt of a material application request from the County, the supplier shall perform the work described therein within two (2) to three (3) days, with the exception of weather related variables causing unsafe conditions for the aerial application of materials. If it is determined by the Multnomah County representative that the supplier has not performed satisfactorily in any phase of the application, the supplier may be required to re-treat a portion, or all of the area considered to be inadequately treated, at the expense of the supplier. If a reapplication is deemed necessary Multnomah County will provide the necessary application materials for retreating the area in question, the costs related to these materials will be deducted from the future supplier invoices/payments. COUNTY RESPONSIBILITY Multnomah County Vector Control agrees to assign designated program representative(s) to: Provide proper authorization to proceed with a specified aerial application project Provide sufficient application materials to cover the acreage for each flight The mixing and delivery of materials to staging sites Onsite personnel to assist in the loading of materials prior to each application Furnish maps to identify application areas for treatment, and review project areas with the pilot prior to application Provide designated ground personnel for radio communications with aircraft personnel during application Provide written confirmation of the approval or denial of a completed area of application PRODUCT ACCEPTABILITY Reference the “EQUIPMENT & PERSONNEL” section above for acceptability requirements. The County intends to award one contract in reference to this bid. Award will be made to the lowest bidder who is determined to be responsive and responsible. INSURANCE REQUIREMENTS The insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments section of the sourcing event. Please review these requirements carefully. Additional insurance requirements are outlined below. In addition to the aforementioned insurance requirements the supplier shall purchase and maintain a general liability insurance policy which includes Aerial Application coverage, which insures the supplier and Multnomah County, its officers, agents, and employees from all claims for personal injury or property damage with such limits as may be requested by Multnomah County. At all times, the limits of the insurance policy shall at least meet or equal the following limits: PUBLIC LIABILITY INSURANCE: supplier shall procure and continuously maintain during the term of the Contract general public liability and property damage insurance with combined single limits, or their equivalent, of not less than $5,000,000 for each occurrence and a $5,000,000 aggregate for bodily injury and/or property damage. It shall also include contractual liability coverage for the indemnity provided under the Contract. The insurance shall be in a form sufficient to protect Multnomah County and supplier against claims of third persons for personal injury, death or property damage arising from the negligence of supplier in the performance of the Contract. AIRCRAFT LIABILITY INSURANCE: Combined single limit for bodily injury and property damage liability excluding passengers shall not be less than $5,000,000 per occurrence/aggregate. AERIAL APPLICATION LIABILITY INSURANCE: supplier shall obtain, at supplier expense, and keep in effect during the term of this Contract, Aircraft Aerial Application Liability Insurance covering claims arising from spraying operations. Combined single limit per occurrence shall not be less than $5,000,000. POLLUTION LIABILITY INSURANCE: supplier shall procure and continuously maintain during the term of the Contract pollution liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for bodily injury and property damage, including coverage for owned, hired or non-owned aircraft as applicable and $2,000,000 aggregate. GENERAL INSURANCE PROVISION: All policies of insurance which supplier is required by this Contract to carry shall: Provide that any loss shall be payable notwithstanding any negligence of Multnomah County. Be issued by a responsible insurance company, which is licensed to practice in the State of Oregon. Be primary policies holder. Be evidenced by certificates furnished to Multnomah County Vector Control bearing endorsements requiring thirty (30) days written notice to Multnomah County prior to any change or cancellation of the policies. Name Multnomah County Vector Control, its agents, officers, directors, officials, and employees as additional insured by endorsement. RESPONSIBLE BUSINESS PRACTICE Supplier must continually seek opportunities to reduce their environmental impact through emissions retrofits on their capital equipment, with technologies allowing for reduced carbon emissions. Supplier must continually provide internal analysis regarding route optimization when providing services; reducing operations costs, environmental impact, and dependence on fossil fuels. Supplier must continually seek more efficient vehicles/aircrafts in an effort to reduce operations costs, dependence on fossil fuels, and overall environmental impact. BID DOCUMENTS The Buyer Attachments page includes the following: Procedural Instructions Responding to a Sourcing Event - MMP Supplier Guide Sample County Services Contract Chapter 452 - Vector Control BID SUBMISSION Bids must be submitted electronically through this Sourcing Event. Bidder shall submit a completed copy of the "RIB-2019 Price Sheet"included in the Buyer Attachments section of this sourcing event. The completed price sheet should be included in the Supplier Attachments section of the sourcing event, Labeled as "Attachment E". Bid Instructions: Bids for the Contract must be on a lot basis, with no crew provided and an alternative with a 2 person crew provided, reference bid items 1-10. Bid price to be evaluated on the Total Bid Price (the sum of the costs of all lots without a 2 person crew). SAMPLE SCENARIO: The Contractor is asked to bid on a 10,000 acre application of Vectobac G within Multnomah County. The estimate of 10,000 acres needing to be treated is based upon three separate flood events, each one comprising a maximum of approximately 3,300 acres. Individual lot needing treatment can range in size from as small as 20 acres to as large as 500 acres. The set-up charge if any, for any separate application shall be included in the Cost per Lot price listed below. Please indicate price in the columns if the County provides a 2 person crew or if the crew is provided by the bidder.

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