Project Title: Electrical Services on Requirements Basis
Project #: RIB-241-2019
Issued by: Multnomah County view agency website
Publish Date: 6/7/2019
Due Date: 6/25/2019

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Description

Multnomah County Department of County Human Services (DCHS), Community Services Division, Weatherization Program, seeks to establish a list of qualified electrical contractors to conduct electrical repairs and specialty measures in the residences of qualified Low-Income families throughout Multnomah County for the purpose of increasing the energy efficiency of client homes. Federal, state and local dollars fund the County's Electrical repairs programs. The annual workload varies.   It is estimated that $150,000 of work orders may be issued over the life of the Contract.  This estimate is offered solely for the purpose of bid evaluation. Prospective Bidders are invited to submit an electronic bid for a requirements contract with Multnomah County to perform the required Electrical Repairs and Specialty Measures work as described in these Bid Documents.  Bidders must bid on ALL bid items in a group in order to be deemed responsive. Incomplete bids may be rejected. Bidders must also include prices for Group A - Additional Items. Group A applies to all service groups. The effective date of the resulting contract(s) shall be approximately July 1, 2019, or the date on which each party has signed the contract, whichever is later. Unless earlier terminated, the termination date shall be June 30, 2024. BID PRICE UPDATES Bid pricing is to remain fixed for the first two (2) years of the resulting contracts, after which the County may, at the County’s discretion and if it deems appropriate, based on market changes or other influencing factors, request price updates from Contractors on an annual basis.  The Weatherization Program will use any updated prices when calculating work orders CONTRACT AWARD & TERM DCHS will award contracts to the top three (3) bidders for each group.  The contract term shall not exceed five (5) years. The three groups are: Single Family: Site Built Home Single Family: Mobile Home Multi-Family Housing FUNDING Total funding available for all services performed under resulting contracts is estimated to be under $150,000 over five (5) years.  Funding of the work described in this solicitation is not guaranteed.  Fluctuations in funding year to year should be expected.  The County cannot not assure that any particular level of work will be provided and the contract will permit the County to add or remove work as necessary depending on availability of funding. CONTRACT WORK ORDER ALLOCATION PROCESS The County Weatherization auditors will determine what work will be done at a residence, and when it will be assigned to a Contractor. Contractors for the individual jobs will be selected on the basis of the lowest bidder based on the items contained in the work order. Contractor must accept the work order within seven (7) days of notification or the work order will be awarded to the next lowest bidder also based on the work order. Contractors will be issued work for up to, but not to exceed their bond limit. Once Contractor has reached their maximum bond capacity to perform work, work orders will be awarded to the next appropriate bidder. This will continue until either all work orders have been assigned or until all qualified bidders have reached capacity.  Work orders must be completed no later than thirty (30) days from the date the work order is emailed to Contractor. Contractor will not receive additional work orders if they have any previously issued work orders that are outstanding thirty (30) days or more, until outstanding job is complete. In the event that a work order requires measures that are not included in existing pricing, or requires measures that vary from standard bidding specifications, County may, at County’s sole discretion, request project specific pricing from all eligible bidders. All work orders will be issues to the low-bidder for each project as determined by the prices submitted with the bid. Performance Bond The total dollar level of Contractor’s bonding shall limit the total value of work orders issued to Contractor at any one time. Contractors receiving work from the County must have at least a $10,000 or $15,000 Construction Contractors Board (CCB) bond in place at all times during the duration of the resulting purchase orders. Contractor shall not be awarded work orders exceeding $10,000 or $15,000 depending on the size of the CCB bond, at any one time unless Contractor provides the County a Performance Bond in excess of the $10,000 or $15,000. The Performance Bond and the CCB bond shall be for the amount of work the Contractor shall be able to perform at any one time. The Bond shall remain in effect at a minimum of one year after the date of final payment on the final work order under this Contract, except  as otherwise provided by law. The Bond shall be in a form acceptable to the County and be executed by such Sureties as are licensed to conduct business in Oregon and are named in the current list of “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. A certified copy of the authority to act must accompany all Bonds signed by and agent. If the Surety on and Bond furnished by Contractor is declared bankrupt or becomes insolvent, or its right to do business is terminated in Oregon, or it ceases to meet the requirements, Contractor shall within five (5) days thereafter substitute another Bond and Surety, both of which shall be acceptable to County. GENERAL INSTALLATION REQUIREMENTS All electrical items being repaired or installed, or materials being installed must meet the Electrical codes for the local jurisdiction in which the items are installed and/or repaired.  In addition, the National Electrical Code and the State of Oregon Electrical Specialty Code shall apply if no local jurisdiction electrical codes exist.  The contractor must pull Electrical permits on all work required in the local jurisdiction in the materials are being installed.  STANDARDS The items purchased by the County shall conform to the specifications and standards referenced herein and as designated by the Weatherization Program. The bidder must include any required descriptive literature and warranty of the item(s) being bid in this Intermediate Bid. The apparent silence of the general provisions, specifications, and standards as to any detail or the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only best commercial practice is to prevail and that only material and workmanship of first quality are to be used. It is understood that if any manufacturers' names, trade names, make, model or catalog numbers are used in the Specifications, they are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids for equivalent items will be considered provided that such items are identified as to manufacturers' name, trade name, make, model, and catalog number. Samples must be presented for inspection if requested by the County. Samples of items must be furnished free of expense to the County. If not destroyed or mutilated in testing, samples will, upon request, be returned at bidder's expense. Items shall be new, current models of standard production, unless otherwise called for in the specifications or noted in the bid as a deviation or alternative bid, and shall be completely prepared for customer delivery and use through service by a factory franchised agent or dealer prior to delivery. Item delivery shall include all pre-delivery inspection sheets, coupons, certificates, and warranty identification cards furnished to the trade in general and all shall be properly completed and signed in accordance with industry standards. All items offered of an electrical nature shall indicate the current UL listing, if any. In addition, any goods such as fire protection equipment, etc., for which there is a UL testing procedure shall also include the UL listing, if any. Any other certification such as Factory Mutual, etc., shall be noted in the offer. PERFORMANCE Contractor shall perform all services required by this solicitation within the time specified. All services shall be performed in the most highly professional manner, and in accordance with the highest industry standards. Unless the means or methods of performing a task are specified elsewhere in the Contract, Contractor shall employ methods that are generally accepted and used by the industry. Any performance that is found unacceptable will be documented and the Contractor will be given written notice to correct the problem within a specified period. If the problem continues beyond the specified period the Contractor may be found in breach of this Contract, and the Contract may be terminated. CONTRACTOR'S RESPONSIBILITY It is understood that the specifications and other contract documents do not purport to control the manner of performing the work, but only the requirements as to the completed work or product standard(s). The contractor assumes the entire responsibility for the manner of performing the work. Suggestions as to the manner included in the contract documents shall be deemed advisory only and the feasibility of such methods or the lack thereof, shall not affect the contractor's liability, or status as an independent contractor under this contract. In the performance of work under this contract, trade-related contractors are to include the cost of all small incidental materials and supplies in their invoiced hourly rate. These incidental supplies and materials include such items as fasteners, adhesives, hardware and other small expense items which are difficult to track or bill through any other process. CUSTOMER SERVICE Customer service is a priority of the Multnomah County Weatherization Program. Contractors are expected to maintain positive customer relationships at all times and adhere to the following customer service standards.  All Contractors must ensure that the Contractor’s employees, subcontractors, and subcontractor’s employees shall treat each customer with dignity and respect. Recognizing that customers may not be knowledgeable about weatherization projects and the equipment being installed in their homes, the Contractor shall ensure customers are knowledgeable about the new systems that will be, or has been, installed in their home. Contractors must communicate with customers regarding construction strategy, activities, and work schedule. Contractors must maintain a work environment that minimizes inconvenience to the household. Contractors must educate customers as to how the proper use and care of the products and materials installed can help them save energy and money, the ways in which customers can maintain and extend the life of any installed products, the use and care of any customer adjustable products. Contractors must provide product warranties and documentation to the household and assist owner with processing warranty cards and/or online registration, review Owners Guide and provide a copy to the owner, and provide guidance on proper operation and maintenance and instruct the owner or the operator how to start, stop and adjust any settings. Any customer complaints received by the County will be maintained by the Weatherization Program and attached to the Contractor’s contract file. The County will review complaints and determine appropriate action including but not limited to withholding award of work orders. WARRANTY POLICY The bidder shall furnish: Standard manufacturer's warranty and/or service policy and the work will be performed by any regular authorized manufacturer's dealer; OR Warranty and/or service policy shall be in agreement with and as called for in the specifications. In addition, the warranty and/or service policy indicated above shall include the following: There shall be no distance or time limitations, which are not applicable to the trade in general, on either standard or extended warranty and labor. All franchised or authorized dealers of the item in the state shall honor warranty. Warranty maintenance requirements, when performed by County, shall be acceptable to dealer when said work performance meets or exceeds the dealer certification requirements. County shall provide evidence of such work performance upon request, as required by the manufacturer. Any extended warranty period customarily granted shall be made available to County at no additional cost. County shall be advised of all product recall on all or any part of the item, at no additional cost. All product recall information, replacement parts and labor, shall be provided to the County as soon as available to dealer. Contractor shall assist homeowner in filing all required warranty documents and must provide warranty documents to the homeowner at the time of installation. WEATHERIZATION PROJECT MODELING, MASTER GRANT AGREEMENT, AND SAVINGS TO INVESTMENT RATIO (SIR)           All weatherization projects issued by Multnomah County are subject to rules and agreements between Multnomah County and the State of Oregon, as outlined in a Master Grant Agreement (MGA). This includes a listing of State and Federal funding guidelines and associated Health & Safety percentages; unit expenditure averages; and Savings to Investment Ratio (SIR) requirements.  Multnomah County must follow these policies and procedures when determining which project to go forward with and which weatherization measures may be completed within each project. Multnomah County will provide a weatherization audit for each potential project prior to assigning a work order and determining a contractor. The information collected from the audit will be used along with utility usage, cost information, and funding availability to determine the measures that may be selected for each potential project. No weatherization project will be completed under this process that will violate funding rules or the MGA guidelines. CONTRACTOR DEBARMENT AND CCB LICENSURE When/if a contractor becomes disqualified from performing public work projects the contractor is required to: Immediately stop all associated County work activity; and Notify the County Weatherization unit of disqualification / debarment, where the receipt of the notification from the contractor is received by the County Weatherization unit within one (1) business day. The US General Services Administration identifies contractors that are debarred, while the Oregon Construction Contractors Board (CCB) identifies contractor’s license status, such as Active, or Suspended. Oregon Construction Contractors Board (CCB) Licensing / Endorsements / Disqualification Oregon law requires anyone who works for compensation in any construction activity involving improvements to real property to be licensed with the Oregon Construction Contractors Board (CCB). This includes roofing, siding, painting, carpentry, concrete, on-site appliance repair, heating and air conditioning, home inspections, tree service, plumbing, electrical, floor covering, manufactured dwelling installation, land development, and most other construction and repair services.  The CCB requires that all contractor license status be in “Active” status to submit bids and to start/complete work. A contractor becomes disqualified to perform work when their status becomes other than “Active.”   Other status levels are: expired, suspended, not active/cross referenced, inactive sabbatical, voluntary terminated, revoked. When a status becomes other than “Active” where that status is not a voluntary action by the contractor, the contractor will lose the ability to be awarded future work orders under this RIB for: ·         The 1st offense during the length of the executed contact – thirty (30) days; ·         The 2nd offense during the length of the executed contract - six (6) months; and/or through the life of any resulting contract ·         The 3rd offense during the length of the executed contract - the life of any resulting contract Special Certifications/Licenses/Endorsements In addition to a CCB license, by law individuals or businesses performing specific work may be required to have special individual or business certifications, licenses, and /or endorsements.  The new licensing endorsement system distinguishes between residential contractors and commercial contractors. Some contractors may be required to have a dual endorsement. See: http://www.oregon.gov/CCB/board.shtml Excluded Entities [Previously known as Excluded Parties List System (EPLS)] Multnomah County will incorporate the standards held by the US General Services Administration regarding contractor debarment. When a contractor becomes “Debarred”** the contractor will lose the ability to be awarded future work orders under this RIB throughout the life of the procurement and resulting contract. System for Award Management (SAM) The System for Award Management (SAM) is a Federal Government owned and operated free web site that consolidates the capabilities in CCR/FedReg, ORCA, and EPLS. electronic, web based system that identifies those parties excluded from receiving federal contracts, certain subcontracts, and certain types of federal financial and non-financial assistance and benefits. The EPLS keeps the user community aware of administrative and statutory exclusions across the entire government, suspected terrorists, and individuals barred from entering the United States. Users are able to search, view, and download both current and archived exclusions. Exclusion Ineligible (Proceedings Pending) Ineligible (Proceedings Completed) Prohibition/Restriction Voluntary Exclusion Cause Debarment by an agency pursuant to FAR 9.406-2, GPO Instructions 110.11A, or PS Publication 41, for one or more of the following causes (a) conviction of or civil judgment for fraud violation of antitrust laws, embezzlement, theft, forgery, bribery, false statements, or other offenses indicating a lack of business integrity; (b) violation of the terms of a Government contract, such as a willful failure to perform in accordance with its terms or a history of failure to perform; or (c) any other cause of a serious and compelling nature affecting responsibility. (See Code N- Debarment pursuant to FAR 9.406 2(b)(2) Drug Free Workplace Act of 1988.) Contractors are excluded from receiving contracts, and agencies shall not solicit offers from, award contracts to renew or otherwise extend the duration of current contracts, or consent to subcontracts with these contractors, unless the acquiring agency's head or a designee determines that there is a compelling reason for such action. Government prime contractors, when required by the terms of their contract, shall not enter into any subcontract equal to or in excess of $25,000 with a contractor that is debarred, suspended, or proposed for debarment, unless there is a compelling reason to do so. Debarments are for a specified term as determined by the debarring agency and as indicated in the listing. MINIMUM REQUIREMENTS AT TIME OF CONTRACTING All Contractors providing bids to complete electrical work must be registered with the Construction Contractor’s Board and not be disqualified from performing work on public projects, be legal entities registered to do business in the State of Oregon; and must have current business licenses with all municipalities in which the work will be performed that require a business license. In Multnomah County, Contractors may use a METRO business license as an acceptable business license for all cities located in Multnomah County except for the City of Portland. Contractors proposing to do Electrical and Specialty work must have the following certifications: Hold a valid Construction Contractor Board license from the State of Oregon Be registered with the Construction Contractors Board in accordance with the requirements of ORS Chapter 701 at all times during the term of the resulting purchase order Be in compliance with all applicable State and local jurisdiction electrical codes, licensing requirements, and any other requirements of the jurisdiction in which the project is located Hold an electrical contractor license.  This is a specialized license allowing a company to engage in the business of making electrical installations. Hold a valid General Contractor’s License or a Specialty Contractors License from the State of Oregon Construction Contractors Board A journeyman electrician may perform all electrical installations, alterations, or remodels. A journeyman electrician must complete an approved apprenticeship-training program or equivalent training/experience and has passed the State Electrical Board electrical license examination.  Licenses for the contractor and the installers must comply with the Oregon’s Department of Consumer and Business Services, Building Code Division Electrician License requirements, located at the following web site: https://licensesonline.dcbs.oregon.gov/MyLicense%20Enterprise/ Copies of all required certifications and licenses must be provided at the time of contracting before contractor will receive work orders. RESPONSIBLE BUSINESS PRACTICES SUSTAINABLE PURCHASING In 2010, Multnomah County initiated a new Sustainable Purchasing and Social Equity Policy PUR-8 that demonstrates support for our sustainability goals by integrating environmental stewardship and social equity, as well as fiscal responsibility, into the procurement process. The County seeks to partner with suppliers who demonstrate a commitment to these considerations. Examples of such practices include but are not limited to: comprehensive energy conservation measures; renewable energy use; water conservation measures; waste management and reduction plans; alternative fuels and transportation plans; sustainable purchasing; supplier diversity; fair trade and labor policies; and community engagement and support for underserved populations. LOCAL PURCHASING PREFERENCE: The County desires to employ local businesses in the purchase or lease of any personal property, public improvements or services to support the local economy in the State of Oregon so that residents benefit from local employment opportunities that are generated. Therefore, the County shall prefer goods or services that have been manufactured or produced by an Oregon business if price, fitness, availability, and quality are otherwise identical.  USE OF RECYCLED MATERIALS: When appropriate, Contractors shall use readily recyclable products and products containing recycled content to the maximum extent economically feasible in the performance of the contract work set forth in this document. HEALTHY PURCHASING INITIATIVE: In 2012, Multnomah County adopted the Healthy Purchasing Initiative to identify and purchase safer products for use in county and projects. Through its purchasing decisions, Multnomah County seeks to leverage the use of public funds to protect the health of citizens, employees, and the environment from exposure to toxic chemicals, and to strengthen demand for products and materials that are safe and designed according to green chemistry principles, and also to support innovative products and businesses. HAZARDOUS MATERIALS All materials that include solvents, paints, cleaning agents, chemicals, reagents or other hazardous materials shall be labeled in accordance with Oregon Administrative Rule (OAR) 437-155-020 with the name(s) of the hazardous ingredient(s), the hazard(s) of the material(s) and the appropriate precautions. Those materials for which toxicological or hazard data are unavailable shall carry a label stating: "Toxicological and other hazards unknown. Handle as extremely hazardous.” WEATHERIZATION TOXICS REDUCTION STRATEGY Multnomah County recognizes that weatherization and other energy efficiency upgrades can have negative impacts on occupant health and safety if not accompanied by appropriate indoor air quality (IAQ) protections. With an increase in weatherization and energy efficiency improvement activities, the County seeks to ensure that energy upgrades are accompanied by appropriate IAQ actions. Due to the enactment of air quality laws and green building certifications, major manufacturers now offer products that limit volatile organic compounds (VOCs) emissions and prohibit the use of specific toxic chemicals. No-VOC and low-VOC products are readily available and becoming the industry standard and as a result, such products can be used at no additional cost. Contractors are expected to meet and exceed County toxics reduction requirements for IAQ on projects issued under this RIB to reduce negative health and safety impacts on vulnerable clients. WEATHERIZATION TOXICS REDUCTION REQUIREMENTS Adhesives, Caulk and Sealants: must be low or no VOC whenever possible. Contractors may choose products certified as low or no VOC by an independent third party certification such as Scientific Certification Systems (SCS) as Gold Indoor Advantage or GREENGUARD Gold certified for Indoor Air Quality (in lieu of third party certification, provide details of demonstrable equivalent). Prohibited Ingredients: Formaldehyde - products containing formaldehyde are prohibited from use in any work under the RIB. If a suitable alternative is not available, Contractors must submit a Substitution Request to the Weatherization Program. Insurance Requirements: The Supplier(s) awarded a Contract as a result of this RIB and the follow on allocation process will be required to provide the insurance described in the table below. Insurance Requirements are also described in Exhibit 2 of the attached Multnomah County Services Contract. Type of Insurance Amount Per Occurrence Aggregate Professional Liability Not Required Commercial General Liability* $1,000,000 $1,000,000 $2,000,000 Auto Liability** $100,000 $100,000 $300,000 Workers Compensation Required per ORS 656.017 *Commercial General Liability - the Certificate shall also provide that the County, its agents, officers, directors, officials, and employees are Additional Insureds with respect to the Supplier's services to be provided under this Contract. **Auto Liability can consist of Personal Auto policy with Business Use Endorsement BID DOCUMENTS All documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event.  The Buyer Attachments page includes the following:  Procedural Instructions Sample Contract BID SUBMISSION Bids must be submitted electronically through this Sourcing Event. 

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About Multnomah County

Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

If you'd like to know more about our MWESB outreach programs, please visit https://multco.us/purchasing/minority-women-and-emerging-small-business.

You can find the authoritative listing for procurement opportunities on our Bids and Opportunities webpage, https://multco.us/purchasing/bids-proposal-opportunities.

If your firm is interested in an opportunity posted on our webpage, we'd love to hear from you. Here's how:

  1. First, read over the opportunity description.
  2. Next, go to the Multnomah County Bids and Opportunities page for this specific solicitation: https://solutions.sciquest.com/apps/Router/ViewSourcingEvent?AuthToken=0%3AAES2%23CEEX3ZSxOec6%2F6KWcd3cAywGtf0cos0%2BLMlJ5qPgbh6IjMXoQmYKN6%2BHEnpx8SXvC7yMiXm5LRsBVhG6Lht6UUDcNm%2B11k%2F8qokUlFv%2BF%2BIMraH%2F9m66oxENfHvLIjdFMi2qLg6kqQsujXvCny%2BHxAbamxXKVkjFiQ%3D%3D&tmstmp=1560916996112
  3. Please review all of our solicitation documents carefully, to ensure that the opportunity is is a good fit for your firm!
  4. Register for the solicitation here. This will ensure you receive any addenda or updates that we may post from time to time.
  5. That's it! You'll receive an email confirming your interest. If you have questions, please contact the Purchasing Contact assigned to the project, or visit our Contact Us page.

Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.