Project Title: Stormwater System Maintenance, Testing, Replacement, and Repair
Project #: ITB-242-2019
Issued by: Multnomah County view agency website
Publish Date: 6/14/2019
Due Date: 7/23/2019 This opportunity has closed.

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PRE-BID CONFERENCE There is no pre-bid conference for this Sourcing Event. Contractor shall perform the following Work: The Contractor shall provide stormwater system maintenance services (the “Work”) on a scheduled and/or on call basis. Work includes but is not limited to: Regularly scheduled inspection, cleaning, maintenance, testing, repair, and replacement of stormwater system components, as well as mitigation, response and recovery from damages related to emergency events. 1. General Service. 1.Contractor shall supply and operate a Vactor 2100 Series combination sewer cleaner or a County-approved equivalent industrial vacuum unit with water separation technology. The above specified equipment will combine high-pressure water jetting to scour pipes clean and a high-flow vacuum source to vacuum load debris. Work to be provided by the Contractor shall include, and is not limited to: cleaning catch basins, dry wells, and pipes including removal of sediment, rocks, dirt, leaves, litter and other debris that can clog the storm drain systems which can prevent them from working properly during rain events. At locations where access for the industrial vacuum unit is prohibitive, Contractor shall clean the aforementioned components of the stormwater systems manually.             A. Contractor shall perform the Work in accordance with all applicable Federal, State and Local regulations. B. Contractor shall not subcontract any of the Work performed under this Contract. 2. Contractor must provide all equipment, labor and materials including management, mobilization, tools, fuel, oil or lubricant and personal protective equipment at Work sites. Contractor shall handle, transport, and dispose of all debris created during Work in a manner that is compliant with all applicable Federal, State and Local regulations. County is responsible for paying for the permits. Whether or not the Contractor pays for the permit and invoices the County or the County pays for the permit upfront will be determined on a project-by-project basis at the discretion of the County Authorized Representative. Regardless, Contractor is responsible for acquiring all necessary licenses and permits to perform the Work. 3. Contractor shall ensure that all equipment and Work practices are in compliance with all requirements and standards as specified by the Occupational Safety and Health Administration and the Environmental Protection Agency. Contractor shall strictly comply with all Federal, State and Local regulations including, without limitation, the Americans with Disabilities Act. The County shall have the right to inspect any material or equipment to be used to provide Work. Contractor shall make every effort to ensure that material and equipment to be used to provide Work is in safe and fully operable condition at all times. County does not assume any responsibility for the availability of any materials or equipment required to perform the Work. Contractor will provide all proper safeguards and shall assume all risks incurred in performing the Work. 4. Scheduled and on-call stormwater system services shall be requested and coordinated by the designated County Authorized Representative on an as needed basis. The County makes no guarantee, warranty or representation of a minimum amount of Work to be performed under this Contract. Contractor must notify the County Authorized Representative upon arrival at Work sites and again upon completion of Work prior to departure. 5. Contractor shall arrive at the Work site with all equipment and personnel necessary to complete Work within two (2) hours of notification by the County of the need for emergency or on-call stormwater system services. 6. County reserves the right to increase or decrease the frequency of service as well as to add or reduce facilities or components of stormwater systems at existing facilities receiving Work at its sole discretion.  7. Contractor shall perform Work in a manner that is the least impactful to building occupants.  8. Contractor must be available to provide Work outside business hours in order to access stormwater system components that may not otherwise be accessible during business hours. Business hours are defined as 8:00am to 5:00pm during the standard business work week (Monday through Friday).  9. Contractor shall adhere to scheduled appointments made with the County. In the event that the Contractor will be unable to arrive prior to the start of scheduled appointments, the Contractor shall advise the County Authorized Representative of their inability to keep their scheduled commitment no less than four (4) hours prior to the scheduled start of the appointment.  10. Completed Work shall meet industry best practices and the specifications of the Contract (the “Standards”), whichever is more stringent, as determined by the County Authorized Representative. In the event that the Work provided has not met the Standards as determined by the County Authorized Representative, the Contractor shall return to the Work site within two (2) hours and complete Work to meet the Standards at no additional cost to the County.  11. Fire hydrants, shutoff valves, speed bumps, trees, shrubs, fences, overhead utility lines, extruding curb points or similar obstacles may not be made highly visible by the County. Any damage by the Contractor to such items must be reported to the County immediately and the report shall include the estimated schedule for repair or replacement by the Contractor to a minimum standard and condition of the damaged item prior to the occurrence of the damage at the Contractor’s expense. 12. Contractor shall notify the County, within twenty-four (24) hours of the occurrence/incident of any accidents and injuries occurring on the jobsite and furnish the County with copies of all reports and documentation regarding the accident and/or injury. If any reports and documentation are forwarded to any other interested parties, Contractor will provide one copy to the County in a coinciding manner. 13. Contractor shall provide job hazard analysis and safety plans prior to project mobilization including Safety Data Sheets (SDS) for all chemicals and products used during the course of the Work, as required by law and if requested by the County. 14. Contractor must provide copies of a valid United States issued driver’s license and proof of insurance for all drivers that will be operating licensed motor vehicles or heavy equipment on County property. All equipment operators shall be trained, licensed, and shall operate their equipment and perform all required Work in a safe, effective and efficient manner. 15. Contractor agrees to remove any of its employees from County sites who in the sole opinion of the County Authorized Representative are guilty of improper conduct or incapable of performing the required Work under the terms of the Contract. 16  All Contractor employees who will perform Work under this Contract may be required to pass a Multnomah County Sheriff’s Office Records Check Authorization. A copy of the Records Check Authorization Form is attached in the Sample Contract. Any Prior felony conviction will eliminate Contractors employees ability to work under this Contract. Each authorized Background Check is valid for twenty-four (24) months from the original date of approval. The County must be notified immediately of any felony or misdemeanor conviction which occurs during the twenty-four (24) month period by any of the Contractors employees who have previously passed a Background Check. Failure of Contractor to notify County of any felony or misdemeanor conviction may result in the termination of this Contract, with the County having no further obligation to the Contractor. 17. All Contractor personnel shall follow the Multnomah County Correctional Facility Work Rules attached in the Sample Contract, when working in any detention facility. Contractor and Contractors personnel shall follow all of the County’s established security procedures while working in the facility including training and the signing of any documents acknowledging the receipt and understanding of training or any other agreements proffered by Sheriff’s department personnel to allow access to secured facilities. Contractor may request to view copies of the required materials at any time. 18. Contractor must not perform any Work unless specifically authorized by the County and given notice to proceed with an assigned work task number. Contractor must include the correct Work task number on all subject matter correspondence between the Contractor and the County. Email is the preferred method of correspondence between the County and the Contractor. Contractor shall include on the email subject line in correspondence to the County the following information: A. Work task number; B. facility location code (List of facilities and codes will be provided to the Contractor by the County); C. brief description of Work performed; D. name of Contractor; and E. reason for correspondence. 19. Contractor must provide the County Authorized Representative a brief written assessment of each stormwater system for which they have provided Work within twenty-four (24) hours of having completed the Work. Assessment information shall include, but is not limited to: A. Any situation or circumstance that is preventing or has the potential to prevent the stormwater system from operating as designed. B. A list of damage to, or parts missing from, any portion of the stormwater system. C. Approximate percentage the stormwater system was occluded by debris prior to service.  20. Contractor shall supply the County with primary and secondary phone numbers and email addresses that will reach a live person twenty-four (24) hours a day, seven (7) days a week, and three hundred sixty-five (365) days a year. In the event that the listed County Authorized Representative is needed and is unavailable by phone or email, Contractor will contact Multnomah County Facilities Dispatch at or 503-988-3779.  21. Sustainability. A. Contractor shall utilize and encourage the use of energy efficient appliances. B. Contractor shall plan for route optimization in providing services. C. Contractor shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain. 22. Performance Measures. The following key performance indicators will be monitored by the County to determine if the Contractor is performing the work to the level that is required. 1. On-Time Performance: A. When the Work to be performed by the Contractor has been designated as Emergency Work by the County Authorized Representative, the Contractor shall be on-site within two (2) hours of notification. The two (2) hours shall be measured from the time the County’s Authorized Representative or designee notifies the Contractor to the time the Contractor arrives at the job site. 2. Reporting:  The Contractor shall be required to create, develop and submit various reports to the County’s Authorized Representative for Work performed throughout the term of the Contract.  Reporting shall be accurate and reflect the nature of the Work performed. 3. Quarterly Performance Meetings:  The County’s Authorized Representative may require the Contractor to meet on a quarterly basis to review past performance and discuss any corrections and/or improvements that are necessary from the Contractor.      23. Invoice Rates. A. All rates shall be in accordance within the service line items section. B. Prevailing Wage Rates do apply to this Sourcing Event. C. Contractor shall provide all Work according to the pricing and terms defined in the Contract even if the Work is rendered as a result of a disaster. Contractor will not invoice for or be compensated an additional premium for performing post disaster Work. D. All administrative expenses (including, but not limited to, any fees associated with office or administrative support or resources, labor costs, insurance, certifications and permits required by E. Contractor in its normal course of business, any tools or equipment used by Contractor in its normal course of business, and any expenses associated with processing County’s payments) shall be included in Contractor’s hourly rates.  Parking expenses and parking fines will not be reimbursed.      25. Contract Price Adjustment. A. Contract may be adjusted annually. No increase in any fee, cost, price, or other rate charged by Contractor to County (“Rate”) shall occur during the first year of the Contract. Thereafter, such Rate may be increased once per annum, but no increase in any Rate shall occur unless Contractor provides written notice of such Rate increase to County’s Authorized Representative at least sixty (60) days prior to an anniversary date of the Contract. For the second year of the Contract, the increase allowed in this paragraph shall be limited to the lesser of (i) the increase in Contractor’s published rates charged to all clients for the fully loaded services similar to the Work described herein, or (ii) the percentage increase in the published U.S. Department of Labor Consumer Price Index for All Urban Consumers (CPI-U), U.S. City Average, All Items, not seasonally adjusted, 1982-1984=100 reference base (Series Id: CUUR0000SA0) (“CPI”) as of the anniversary date over the published CPI prior to the commencement date of the Contract. In subsequent years, the increase allowed in this paragraph shall be limited to the lesser of (x) the increase in Contractor’s published rates charged to all clients for services similar to the Work described in the Contract, or (y) the percentage increase in the published CPI between anniversary dates.  B.  Further, County shall be given the immediate benefit of any Rate decrease. Contractorshall promptly notify County’s Authorized Representative of the amount and effective date of such decrease. This decrease shall apply to orders placed on or after the effective date of the decrease. Invoices shall reflect prices in effect on the date the order was placed with the Contractor. Cooperative Purchasing.  Other public agencies may establish contracts or price agreements directly with Contractor under the same terms, conditions and prices of this Contract, pursuant to ORS 279A.215 and provided Contractor agrees to extend the terms, conditions and prices of this Contract to the other contracting public agency. RESPONSIBLE BUSINESS PRACTICES Contractor shall utilize and encourage the use of energy efficient appliances.  Contractor shall plan for route optimization in providing services. Contractor shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain.  BID DOCUMENTS All documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event.  The Buyer Attachments page includes the following:  Responding to a Sourcing Event - MMP Supplier Guide Procedural Instructions (Bids) Sample Contract Cooperative Purchasing Vendor Agreement BID SUBMISSION Bids must be submitted electronically through this Sourcing Event. Enter all your pricing into the document event service line items section. For all other items that will be purchased off the Contract not listed above, please indicate your hourly standard rate including percentage discount and markup. Pricing will be provided as a supplier attachment with the pricing indicated. Pricing for these items will not be submitted as your total bid pricing.


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