Project Title: Roof and Gutter Cleaning Services on a Requirements Basis
Project #: ITB-249-2019
Issued by: Multnomah County view agency website
Publish Date: 6/21/2019
Due Date: 7/25/2019

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Description

Amendment 1 / Addendum 1: Added on 07/01/2019 Addendum 1 has been added to the Buyer Attachment Page. _________________________________________________________________________________________________________________ OPTIONAL PRE-BID CONFERENCE An Optional Pre-bid conference is scheduled for July 9, 2019 at 1:00 pm at the Multnomah Building. Multnomah Building is located at 501 SE Hawthorne Blvd., Portland, OR 97214. This meeting will be in Conference Room 158, 1st floor. Attendance is optional, but strongly encouraged. SPECIFICATIONS AND ADDITIONAL REQUIREMENTS See document titled, "Attachment 1 Bid Form" in Buyer's Attachments. Enter all your pricing into the document titled, "Attachment 1 Bid Form" and upload it as a Supplier Attachment to submit your bid. The total bid price, from Attachment 1, will be entered as the Bid Price in the items Section S1.1. Contractor shall perform the following Work: 1. Roof and gutter cleaning services and all related work defined herein (the Work) shall be performed in accordance with industry best practices, including but not limited to furnishing all necessary personnel, tools, equipment, materials and supplies.  2. Contractor shall provide the services for all one hundred and twenty (120+) plus County buildings. The number of buildings may increase or decrease over the course of the contract. 3. Delivery and staging of equipment and materials. a. Materials and equipment needed for the Work may be stored on-site per direction from the County. b. It shall be Contractor’s responsibility to deliver and store any and all materials in a safe and secure manner. 4. Protecting areas. a. Contractor shall ensure that all appropriate measures are taken to protect all surfaces, persons, adjacent areas and structures before, during and after Work that are within an affected range of weather elements such as sun, wind, rain, humidity and outside forces.  b. The cost to protect areas is at Contractor’s sole expense. 5. Removing and disposing of debris. a. Contractor shall be responsible for removing any and all debris from roofs, roof drains and gutters. b. Material handling and disposal of all materials shall meet all local, state, and federal regulations. c. Any costs incurred by Contractor for disposal of debris shall be at its sole expense.  6. Preparing surfaces.  a. Contractor shall examine surface thoroughly to determine suitability of pressure washing and/or application of an approved moss killer and moss growth preventative compound. b. Contractor shall notify the County immediately upon discovery of any suspect condition that could potentially cause faulty Work or undesirable results. c. Contractor shall not proceed with Work unless the County has granted written permission to proceed regarding the use of moss killer and/or moss growth preventative compound. 7. Cleaning of surfaces a. Contractor shall be responsible for removing all debris (including moss) from roofs, roof drains, gutters, scuppers and roof collection areas.  b. Treatment for moss growth shall be conducted in accordance with the below procedure:  i. When moss growth is identified on a roof, scupper and/or roof drain, Contractor shall notify the County and propose a solution that has a minimal impact on the roof, drain, area below or area within an affected range.  ii. Contractor shall propose an eco-friendly moss killing compound; or shall use a product as directed by the County.  iii. Once moss is removed, Contractor shall apply an eco-friendly moss growth preventative compound; or shall use a product as directed by the County. 8. Final inspection. a. Contractor shall produce before and after photographs of the Work performed and may be required to conduct a final inspection accompanied by the County and develop a list of items that require correction and completion. b. Contractor shall correct any defective Work or finish and complete any additional Work within five business days after final inspection. c. Completion of all outstanding items shall be at Contractor’s sole expense as determined to be reasonable by the County. 9. Requirements. a. Contractor shall not perform any Work unless directed to by the County. All Work shall be performed on a schedule as directed by the County. b. All Work assigned to Contractor shall be tracked via a work order request form generated by Facilities and Property Management Dispatch. c. Contractor shall perform Work within forty-eight (48) hours upon request/approval of the County. d. Contractor and its employees shall conduct their services with the utmost respect to the public. All employees of Contractor shall wear a uniform with company logo visible and Multnomah County identification at all times during the performance of their duties. All equipment shall be maintained and operated in a safe manner. All equipment and safety documentation shall be subject to inspection by County at all times. e. Contractor shall ensure all employees are trained and provided adequate personal protective equipment. f. Contractor shall install required safety measures (environmental controls, warning tape, and signage) at all times while performing Work on County property. g. Contractor shall provide job hazard analysis and safety plans prior to project mobilization including Material Safety Data Sheets (MSDS) for all chemicals and products. Contractor shall be certified in fall protection and for working on roofs and shall ensure that all employees are provided appropriate training prior to performing Work on County facilities. h. When performing Work in a County facility, Contractor shall at all times keep the premises free of accumulation of waste and/or rubbish resulting from its operations. Upon completion of the Work, Contractor shall, at its sole expense, remove all waste materials and rubbish from the Work area and facility, as well as all tools, equipment, machinery and surplus materials. Contractor shall clean all affected areas and surfaces to remove dust and debris and broom clean all affected floor surfaces while maximizing the recycling and recovery of materials. 10. All Contractor employees who will perform Work under this Contract may be required to pass a Multnomah County Sheriff’s Office Records Check Authorization if entering County facilities. A copy of the Records Check Authorization Form is attached as Exhibit 9 to the Sample Contract. 11. If performing Work within a Multnomah County Corrections Facility, Contractor shall work in accordance with the Multnomah County Correction Facility Work Rules, attached to the Sample Contract as Exhibit 10. 12. One or more of the facilities where Contractor may perform Work are health clinics accredited by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). If a facility is accredited by JCAHO, Contractor shall comply with all of the JCAHO Safety Measures for Contractors, as defined in Exhibit 11, attached to the Sample Contract. 13. Minimum amount of Work and increase or decrease in services. a. County makes no guarantees, warranties or representations on a minimum amount of Work to be performed under this Contract. All Work will be performed on an as needed basis. b. During the term of this Contract, County shall have the option to increase or decrease the Work and/or frequency of the Work to be performed under this Contract. All Work performed under this Contract will be charged at the contract rates. c. The Authorized Representative or his/her designee may request that additional Work be performed if and while Contractor is on-site. If the Authorized Representative or his/her designee requests additional Work be performed, Contractor shall bill County the hourly rates contained in Attachment #1, Bid Sheet. All additional Work that is billed at an hourly rate shall be shown as a separate line item on the corresponding invoice. 14. The County shall have the right to inspect any material or equipment to be used in carrying out the contract. The County does not assume any responsibility for the availability of any materials and equipment required under the contract. 15. The Contractor will provide all proper safeguards and shall assume all risks incurred in performing its services hereunder. 16. In the event of accidents of any kind, the Contractor shall notify the County, immediately and furnish the County with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. 17. The Contractor agrees to remove any of its employees from Multnomah County sites who in the sole opinion of the Multnomah County Representative may be guilty of improper conduct or who are incapable of performing the required services under this Contract. 18. The Contractor must self-perform the roof and gutter cleaning services and shall not subcontract the work without prior approval of the County. 19. Sustainability. a. Contractor shall utilize and encourage the use of energy efficient appliances. b. Contractor shall plan for route optimization in providing services. c. Contractor shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain. 20. Invoice Rates. a. All rates shall be in accordance with Attachment #1. b. Prevailing Wage Rates do not apply to this Sourcing Event. c. All administrative expenses (including, but not limited to, any fees associated with office or administrative support or resources, labor costs, insurance, certifications and permits required by Contractor in its normal course of business, any tools or equipment used by Contractor in its normal course of business, and any expenses associated with processing County’s payments) shall be included in Contractor’s hourly rates. Parking expenses and parking fines will not be reimbursed. 21. Contract Price Adjustment. a. Contract may be adjusted annually. No increase in any fee, cost, price, or other rate charged by Contractor to County (“Rate”) shall occur during the first year of the Contract. Thereafter, such Rate may be increased once per annum, but no increase in any Rate shall occur unless Contractor provides written notice of such Rate increase to County’s Authorized Representative at least sixty (60) days prior to an anniversary date of the Contract. For the second year of the Contract, the increase allowed in this paragraph shall be limited to the lesser of (i) the increase in Contractor’s published rates charged to all clients for the fully loaded services similar to the Work described herein, or (ii) the percentage increase in the published U.S. Department of Labor Consumer Price Index for All Urban Consumers (CPI-U), U.S. City Average, All Items, not seasonally adjusted, 1982-1984=100 reference base (Series Id: CUUR0000SA0) (“CPI”) as of the anniversary date over the published CPI prior to the commencement date of the Contract. In subsequent years, the increase allowed in this paragraph shall be limited to the lesser of (x) the increase in Contractor’s published rates charged to all clients for services similar to the Work described in the Contract, or (y) the percentage increase in the published CPI between anniversary dates. b. Further, County shall be given the immediate benefit of any Rate decrease. Contractor shall promptly notify County’s Authorized Representative of the amount and effective date of such decrease. This decrease shall apply to orders placed on or after the effective date of the decrease. Invoices shall reflect prices in effect on the date the order was placed with the Contractor. 22. Cooperative Purchasing. Other public agencies may establish contracts or price agreements directly with Contractor under the same terms, conditions and prices of this Contract, pursuant to ORS 279A.215 and provided Contractor agrees to extend the terms, conditions and prices of this Contract to the other contracting public agency. BID DOCUMENTS All documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event.  The Buyer Attachments page includes the following:  Responding to a Sourcing Event - MMP Supplier Guide Procedural Instructions (Bids) Attachment 1 Bid Form Sample Contract Cooperative Purchasing Vendor Agreement BID SUBMISSION Bids must be submitted electronically through this Sourcing Event.  Enter all your pricing into the document titled, "Attachment 1 Bid Form" and upload it as a Supplier Attachment. The total bid price, from Attachment 1, will be entered as the Bid Price in the Items Section S1.1. Supplier must complete the Cooperative Purchasing Vendor Agreement and upload it as a Supplier Attachment.

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