Project Title: Fitness Instructors
Project #: RIP-215-2019
Issued by: Multnomah County view agency website
Publish Date: 6/28/2019
Due Date: 8/13/2019 This opportunity has closed.

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PRE-PROPOSAL CONFERENCE:There will not be a pre-proposal conference for this sourcing event.INTRODUCTIONThe County is seeking licensed/certified fitness instructors to hold in-house group physical fitness classes. The County desires suppliers that can demonstrate substantial experience in group instructions providing cutting edge group exercise and fitness techniques commonly utilized in the industry. Classes will be held at several County locations in Portland.EXPECTATIONS OF SERVICE PROVIDERSService Providers are expected to abide by the following code of conduct guidelines while conducting service business and while on Multnomah County property. Failure to meet any of the following guidelines may result in termination of service authorization. Providers are expected to arrive on time for each engagement, ready to begin as scheduled Providers will conduct the service delivery for the stated engagement period, and then immediately vacate the space for other activities and users. Providers will ensure the facility is restored to its appearance prior to the class beginning, with any materials stored neatly. Providers are expected to bring all the necessary materials, if any, to conduct services Providers must maintain a professional relationship with participants at all times Providers must be respectful of each participant and treat them with dignity and inclusion Touching is only permitted with participant permission and only as appropriate to demonstrate correct positions or posture during training Intimidation, by speech or action, of participants or other Multnomah County personnel will not be tolerated under any circumstances. Issues with Multnomah County personnel and participants should be referred immediately to the County Wellness Program representative for further adjudication. Discussion with participants should be related to the class and providers are discouraged from engaging in non-class related discussions or topics At no time shall a provider disclose personal information about a participant to other participants Providers may not require, advertise, promote or otherwise encourage or recruit participant engagement in the provider's business enterprise or activity outside of Multnomah County SCOPE OF WORKThe County is looking for licensed/certified fitness instructors for the following areas: Yoga; Zumba Circuit Training; Pilates Muscle Conditioning; Cardio Dance; Mixed Martial Arts; Meditation; Ergonomics; and Strength Training While the list above is desired, other group fitness trainings will be considered.On occasion, service providers may need to use a substitute to provide services at times when they are unable to meet a schedule or commitment with the County. The County Wellness Office must approve and provide instruction to the service provider prior to the use of substitutes/backups.METHOD OF AWARDThrough this Request for Intermediate Proposal (RIP) process, the County is seeking to award one (1) or more county services contract(s) anticipated to begin on or around September 1, 2019. The award(s), as determined by the County, will be made to proposer(s) who submits the highest scored proposal(s) over the required passing score of seventy percent (70%) on written proposal responses. The County does not guarantee that a proposer will be awarded a contract as a result of this RIP process. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.ESTIMATED PURCHASESMultnomah County Wellness has budgeted the appropriate amount for the Scope of Work and deliverables outlined in this RIP over the next five (5) years. The maximum value of all county contracts awarded from this RIP process shall not exceed $150,000. The County does not guarantee that any minimum of services will be purchased.METHOD OF CONTRACTINGAn example services contract is attached outlining the standard terms and conditions and can be located in the "Buyers Attachments" tab of this RIP. Carefully review the terms and conditions of the contract. Additional terms and conditions related to this RIP, if any, are set out below in the section entitled"Term of Contract". The successful proposer(s) will enter into contract negotiations with the County prior to providing services.CONTRACT TERMTwo (2) year contract(s) may be awarded at the end of this RIP process and will include the option to renew annually on the contract anniversary date for up to three (3) additional one (1) year terms, but in no event shall the total contract term exceed five (5) years. Solely at it option, County reserves the right to exercise any or all of the annual renewal options by amendment to the original contract. Under no circumstances will the sum of all contracts awarded through this process exceed $150,000.CONTRACT NEGOTIATIONSThe County will initiate contract negotiations with the responsive and responsible proposer(s) with the highest scoring proposal(s) above the minimum passing score of seventy percent (70%). The County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County's best interest. If negotiations fail to result in a contract for any awarded proposer, the County reserves the right to terminate contract negotiations and initiate contract negotiations with the next highest scoring responsible and responsive proposer, if any. This process may continue until a contract agreement is reached.Note, the County contract(s) awarded under this RIP will incorporate the terms and conditions of this RIP as well as, the entire response provided by the successful proposer(s). Any terms negotiated that differ from those outlined in this RIP, the proposers response, the county services contract and any of its Exhibits and/or Attachments, will be specified in the special terms and conditions section of the final contract(s).INSURANCE REQUIREMENTSThe insurance requirements are set forth in Exhibit 2 of the Service Order Contract which can be located in the "Buyers Attachments" tab of this RIP. Please review these requirements carefully. At no time will the County consider a reduction or waiver of these insurance requirements.PRE-AWARD RISK ASSESSMENTSuccessful proposer(s) whose contract award includes federal funding (as identified by a Catalog of Federal Domestic Assistance number) will be subject to a pre-award risk assessment (which includes an evaluation of financial stability, quality of financial/management systems, experience with federal funds, reports, and findings from audits) completed by Multnomah County (if one has not been submitted in the last year) prior to the issuance of a contract. Proposers who fail to submit the required documents will not be eligible for a contract from the County.MINIMUM PROPOSAL SUBMITTAL REQUIREMENTSTo qualify, Group Exercise/Fitness Instructors must have: 2- or 4-year degree in fitness, exercise science, or related field; Minimum one hundred (100) hours or six (6) months experience observing and teaching group exercise or fitness classes; Current license (e.g., PMA, Zumba) or certification from a nationally recognized and accredited certifying organization (e.g., ACSM, ACE, AFAA, NASM, NSCA, etc.); and CPR certification. Must adhere to the Expectations of Service Providers outlined in this RIP.


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