Project Title: On-Call - Pressure Washing and Graffiti Removal Services
Project #: ITB-15-2020
Issued by: Multnomah County view agency website
Publish Date: 7/20/2019
Due Date: 8/20/2019 This opportunity has closed.

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Description

  Addendum 3/Amendment 3 has been added to the buyers attachments August 7, 2019 Addendum 2/Amendment 2 has been added to the buyers attachments August 5, 2019 Addendum 1/Amendment 1 has been added to the buyers attachments July 24, 2019 ____________________________________________________________________ THERE WILL BE AN OPTIONAL PRE-BID CONFERENCE Meeting will be at the Multnomah Building, 5th Floor Copper Room. Multnomah Building is located at 501 SE Hawthorne Blvd., Portland, OR 97214. This pre-bid conference will not be a walk-through of the site. The purpose of the pre-bid conference is to provide training on how to navigate the MMP system and how to submit your bid. The County will not be answering any technical questions. All questions in regards to the Sourcing Event must be submitted through the Q & A board. Attendance is Optional. SPECIFICATIONS AND ADDITIONAL REQUIREMENTS See document titled, Attachment 1 Bid Sheet in Buyer's Attachments. Enter all your pricing into the document titled, Attachment 1 Bid Sheet and upload it as a Supplier Attachment. Enter the total amount for each line item from Attachment 1 Bid Sheet, in the Service Line Items Section. STATEMENT OF WORK and OTHER TERMS 1. Scope of Work: Contractor shall furnish all labor, materials, tools, equipment, fuel, services, incidentals, and supervision for pressure washing and graffiti removal services at various Multnomah County (“County”) owned or leased facilities within the boundaries of Multnomah County, Oregon on a time and materials basis.  The County reserves the right to order such services as may be required; it also reserves the right not to order any services. The following services shall be provided during the term of the Contract: 1A.  Contractor shall provide on-call pressure washing, in accordance with the latest proven practices of the pressure washing trade, including but not limited to the furnishing of all necessary personnel, tools, equipment (self-contained mobile cold, hot, and steam pressure washing equipment), materials, supplies and manufactured articles, steam pressure washer, as well as furnishing digital camera, all transportation including fuel, power, water and essential communications. All of the requirements and services listed in 1A through 1G shall collectively be known as "Pressure Washing Services". 1B.  All work performed under this Contract will be subject to inspection and approval by the Multnomah County Authorized Representative. 1C.  Contractor shall use environmentally preferable products, materials, and technology when economically feasible. Environmentally preferred products and materials have a reduced effect on human health and the environment when compared to other products. Contractor shall provide the proper certification or detailed information for environmentally preferred products. 1D.  Contractor shall utilize Pressure Washing Services to clean surfaces including but not limited to: removing stains, gum, grease, mildew, moss, or other unsightly substances.  Surfaces include but are not limited to: siding (brick, concrete, wood, etc), structures, bridges, signs, parking lots, parking garages, trash and recycle containers and rooftops without damage to surfaces and structures. 1E.  Contractor shall provide graffiti removal on all County owned/leased infrastructures, including but not limited to structures, sidewalks, bridges, signs, parking lots, parking garages, trash and recycle containers without damaging surfaces.  Contractor shall determine the most effective method of graffiti removal depending upon the type of graffiti and condition of the surface. Effective graffiti removal shall leave no shadows or ghosts on porous and non-porous surfaces and shall not follow the pattern of the graffiti such that it letters and/or shapes remain apparent on the surface after the graffiti has been removed.  Contractor shall provide a digital photo of the surface showing before and after the graffiti has been removed. 1F.  Contractor will exercise due caution to avoid damaging the surfaces or structure being cleaned.  Surfaces damaged by the Contractor shall be repaired at the Contractor's expense to the satisfaction of County Authorized Representative. 1G.  Contractor shall have the capacity, equipment, and training to safely work above ground level. 2. Project Coordination. A.  All work shall be coordinated so as to minimize the impact to staff and clients using the facility where the Pressure Washing Services will take place. B.  Most work performed under this Contract will be during normal working hours.  Normal working hours are Monday through Friday, 7:00a.m. to 6:00p.m.  Work performed outside of normal working hours will be coordinated through the County Authorized Representative. C.  Access to parking locations shall be designated by the County Authorized Representative. D.  All work assigned to Contractor will be carried out and tracked via a work order request ("Work Order") form generated by the County.  All Work Orders will be authorized by the County Authorized Representative.  Any work performed by Contractor under this Contract without an authorized Work Order will be considered unauthorized work and will be at Contractor's expense.  Any unauthorized work by Contractor that damages County property shall be repaired by Contractor at Contractor's expense. 3.  Waste Water. A.  Clean and drain work area, including removal and proper disposal of contaminated waste water. B.  Contractor shall ensure all non-contaminated waste water generated from pressure washing activities shall be directed onto adjacent landscaping, where possible.  Contractor shall take all necessary precautions to prevent contaminated waste water from entering storm drains. 4.  Work Performance. A.  Contractor shall maintain minimum regular operating or working hours between the hours of 7:00a.m. and 6:00 p.m. Monday through Friday. B.  Contractor shall provide Pressure Washing Services within forty eight (48) hours of receipt of an authorized Work Order. C.  Graffiti that is determined by the County to be gang related, obscene or contains vulgarity shall be deemed an emergency removal situation and shall be removed within four (4) hours of the request for services.  This emergency service shall be available at all times, including during non-regular operating or working hours.  Contractor shall provide Multnomah County Dispatch Office ("Dispatch") with a specific after-hours contact name, telephone number, and email address to report emergency needs. D.  Contractor shall report to Dispatch any areas that require painting or repair upon completion of Pressure Washing Services. E.  Contractor shall provide date stamped before and after photographs of all graffiti removal and electronically submit photos with corresponding service invoices. F.  Contractor shall provide uniforms to identify its employees, which must be worn at all times while performing Work under this Contract.   Minimum requirement of a uniform shall be a shirt with company name, logo, and employee name permanently attached. G.  Contractors employees shall wear appropriate personal protective equipment and shall install required safety measures including, but not limited to, cones and safety warning tape at all times while performing pressure washing services. H.  The County shall have the right to inspect any material or equipment to be used in carrying out the contract. The County does not assume any responsibility for the availability of any materials and equipment required under the contract.  I.  The Contractor will provide all proper safeguards and shall assume all risks incurred in performing its services hereunder. J.  In the event of accidents of any kind, the Contractor shall notify the County, immediately and furnish the County with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. K.  The Contractor agrees to remove any of its employees from Multnomah County sites who in the sole opinion of the Multnomah County Representative are guilty of improper conduct or incapable of performing the required service under this Contract. BID DOCUMENTS All documents for this bid, contract terms and conditions are available for view and download on the Buyer Attachments page of this Sourcing Event. The Buyer Attachments page includes the following: Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures Attachment 1 Bid Form Attachment 2 Cooperative Purchasing Vendor Agreement Sample Contract RESPONSIBLE BUSINESS PRACTICE Contractor shall utilize and encourage the use of energy efficient appliances. Contractor shall plan for route optimization in providing services. Contractor shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain. PREVAILING WAGE Do apply to this Contract.  The wage rates to be paid are set forth in Prevailing Wage Rates on Public Works Contracts in Oregon, which is incorporated by reference. Copies are available from any office of the Wage and Hour Division of the Bureau of Labor and Industries. Copies are also available on the bureau's webpage at www.oregon.gov/boli. Current Prevailing wage rate: Effective July 1, 2019 BID BOND A Bid Bond will not be required for this solicitation. PERFORMANCE AND PAYMENT BONDS Performance and payment bonds will not be required for this contract. COOPERATIVE PURCHASING Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms, conditions and prices of the original contract; pursuant to ORS 279A.215 and agreement by the selected Contractor to extend the terms, conditions and prices of the original contract. Proposer must sign and return Attachment 2 - Cooperative Purchasing Vendor Agreement located in the Buyer Attachments section of this sourcing event. BID SUBMISSION Bids must be submitted electronically through this Sourcing Event. Attachment 1 Bid Sheet must be completed and uploaded as a supplier Attachment. Total amount for each line item from Attachment 1 Bid Sheet entered in the Service Line Items Section. Attachment 2 Cooperative Purchasing Vendor Agreement must be completed and uploaded as a supplier Attachment. ___________________________________________________________________

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Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

If you'd like to know more about our MWESB outreach programs, please visit https://multco.us/purchasing/minority-women-and-emerging-small-business.

You can find the authoritative listing for procurement opportunities on our Bids and Opportunities webpage, https://multco.us/purchasing/bids-proposal-opportunities.

If your firm is interested in an opportunity posted on our webpage, we'd love to hear from you. Here's how:

  1. First, read over the opportunity description.
  2. Next, go to the Multnomah County Bids and Opportunities page for this specific solicitation: https://solutions.sciquest.com/apps/Router/ViewSourcingEvent?AuthToken=0%3AAES2%23CKStLePOJQ9qEZstpjbK%2FPrkIaE6kp%2BBUBwj%2BBgSym3dV4cX1q7RGPi7X8ACt7GyJ9pHYQndPKxFRKgnz8wzPGfaDb37eTcuIBfOanyTmXSPqzMH5eOuw%2FgqLaovJKsBh7aUVWQOOXcCec0IlYninUlheczLfo9hxQ%3D%3D&tmstmp=1566273740140
  3. Please review all of our solicitation documents carefully, to ensure that the opportunity is is a good fit for your firm!
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  5. That's it! You'll receive an email confirming your interest. If you have questions, please contact the Purchasing Contact assigned to the project, or visit our Contact Us page.

Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.