Project Title: LED Decorative Street Lights Halsey Corridor
Project #: RIP-61-2020
Issued by: Multnomah County view agency website
Publish Date: 10/3/2019
Due Date: 10/23/2019

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Description

PRE-PROPOSAL CONFERENCE: There will not be a pre-proposal conference for this sourcing event.INTRODUCTIONThe Mid County Street Lighting Service District, No. 14, is seeking Proposers from whom it may purchase Light Emitting Diode (LED) decorative street light luminaires. The luminaires are intended to replace existing High Pressure Sodium (HPS) luminaires on NE Halsey Street and East/West Historic Columbia River Highway in the cities of Fairview and Troutdale, Oregon.The Mid-County Street Lighting Service District was established by the Multnomah County Board of Commissioners who governs the District. The District was organized in 1968 as Tulip Acres Lighting District to provide street lighting in the unincorporated areas of Multnomah County and the cities of Maywood Park, Troutdale, and Fairview. Administration of the District is managed by the Multnomah County Department of Community Services. Portland General Electric (PGE) and Pacific Power provide energy, and the District organizes all maintenance services including repairs, replacements, and upgrades to street lighting equipment.  SCOPE OF WORKThe District is looking to replace approximately 100 High Pressure Sodium (HPS) decorative acorn luminaires, with LED decorative street lights in the Cities of Fairview and Troutdale, Oregon to reduce energy consumption, maintenance requirements and to complement the Main Streets on Halsey Plan (http://mainstreetshalsey.com)by providing a unique, reliable and aesthetically pleasing street light fixture in this key business corridor (see Attachment A). The District is seeking a lens-less decorative luminaire that is designed after the existing Crown Point Highway luminaires located on West Historic Columbia River Highway in Downtown Troutdale (see Attachment B). The decorative HPS acorn luminaires that will be replaced are located in the following corridors (see Attachment B) #1 - NE Halsey Street from approximately 400 ft. east of NE 205th Avenue to NE Fairview Parkway (223rd Ave) in Fairview.   #2 - SW Halsey Street from SW Edgefield Meadows Ave to the junction with W Historic Columbia River Highway in Troutdale #3 - East Historic Columbia River Highway from SE Jackson Park Road to the east entrance of Glenn Otto Park in Troutdale The manufacturer warranty shall be for a minimum of 10 years to begin when product is received.  It is required that the warranty cover the following: Luminaire internal wiring and connections LED light sources(s) Negligible light output from one or more of the LED packages constitutes a luminaire failure LED Driver(s) Additionally the Manufacturer or local sales representative shall provide installation and troubleshooting support via telephone, email or in person communication.Product Requirements include: LED assembly with IP66 rated enclosure Option for 100, 150, 250 Watt HPS equivalent UL-1598 listed Voltage 120-277 Volts Internal surge protection UL recognized driver with dimming interface CCT: Maximum 3000K and Minimum 2700K Type III Distribution Finish: Black Powder Coat Control Interface: NEMA 7 Pin ANSI C136.41 Twist-Lock Toolless entry access door Mounting Tenon: 3 inch outer diameter Depth must be compatible with District Standard decorative street light pole specs (see Attachment D) Thermal Environment:  -10 C to 35 C Efficiency: 80 Lumens/Watt minimum The District Anticipates delivery of decorative luminaires within 3 months of proposal acceptance. Delivery of materials will be on standard wood pallets and will need to be coordinated with District staff.  Non-recyclable materials will not be allowed in the packaging of luminaires. METHOD OF AWARDThe County will award one contract to the highest scoring proposer that is most qualified and has a clear understanding of the work to be performed.ESTIMATED PURCHASESAnticipated spending is up to and not to exceed  $150,000.00. The County does not guarantee that any minimum amount of services or goods will be purchased.METHOD OF CONTRACTINGA Services Contract form is provided in the Buyer Attachments page showing the standard terms and conditions.  Carefully review the terms and conditions of the Contract. Additional Contract terms related to this procurement, if any, are set out below in the section entitled Term of Contract. TERM OF CONTRACTThe maximum term of this contract is $150,000 or five years whichever comes first.  CONTRACT NEGOTIATIONSThe County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.INSURANCE REQUIREMENTSThe insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments page.  Please review these requirements carefully.Minimum insurance requirements: Type of Insurance Amount Per Occurrence Aggregate Commercial General Liability $1,000,000 $2,000,000 Pollution Liability $1,000,000 $2,000,000 Workers Compensation       $500,000 Required PRE-AWARD RISK ASSESSMENTSuccessful proposers whose contract award includes federal funding (as identified by a Catalog of Federal Domestic Assistance number) will be subject to a PreAward Risk Assessment (which includes an evaluation of financial stability, quality of financial /management systems, experience with federal funds, reports and findings from audits) completed by Multnomah County (if one has not been submitted in the last year) prior to the issuance of a contract. Contractors who fail to submit the required documents will not be eligible for a contract from the County.MINIMUM PROPOSAL SUBMITTAL REQUIREMENTSProposers are required to submit complete Submittal sheets in Exhibit 1 - 3 demonstrating proposed luminaires compliance with District lighting level standards for 3 standard road cross sections. The District requires that the Proposer develop a cover letter describing company history, their experience working with public agencies on street lighting, and customer service philosophy in regards to warranty and pre and post installation support.In addition, submit the following information under supplier attachments: Luminaire Cut Sheet CAD Drawing LED Driver(s) Cut Sheet,  Dimming Curves Instructions for Installation and Maintenance IES Files for each luminaire Written Product Warranty

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