Project Title: Psychiatric and Psychological Services
Project #: RFPQ-92-2020
Issued by: Multnomah County view agency website
Publish Date: 1/11/2020
Due Date: 2/10/2020

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Description

PRE-PROPOSAL CONFERENCE There will not be a pre-proposal conference for this sourcing event.  Please direct all questions in writing through the Q&A Board for this solicitation. PURPOSE AND OVERVIEW The Multnomah County Department of Community Justice (DCJ) is seeking Proposers from whom it may purchase Psychological Assessments, Evaluations and Counseling Services, and Psychiatric Case Consultation and Treatment Services, including Medical Direction Services. The mission of DCJ is to enhance community safety and reduce criminal activity by holding youth and adults accountable in a fair and just manner, assisting them to develop skills necessary for success, and effectively using public resources. DCJ is responsible for providing a balance of supervision, sanctions and services to about 9,000 adult and juvenile offenders residing in Multnomah County. For DCJ background information, go to: www.multco.us/dcj. DCJ is seeking to qualify Proposers that will be part of a pool of qualified providers for Psychological Evaluations for Adult Offenders for Pre-sentence Investigations (PSI); for Psychological Evaluations and Treatment Counseling for Juvenile and Adult Offenders; and for Program Consultation. DCJ is seeking one provider for Psychiatric Case Consultation and Treatment Services for Juvenile Offenders in combination with Medical Direction Services. DCJ may also procure related services via other procurements as deemed appropriate. For purposes of this procurement, psychological, psychiatric and related services are divided into the following five (5) categories: 1. Psychological Evaluations for Adult Offenders for PSI Reports 2. Evaluations and Diagnostic Counseling and Treatment for Juvenile or Adult Offenders 3. Psychiatric Case Consultation and Treatment Services for Juvenile Offenders with Medical Director Services (One Provider Only) 4. Psychiatric Case Consultation and Treatment for JSD BRS residential program (Assessment and Evaluation)  5. Consultation, Program Support, and Training for staff Proposers shall be attempting to qualify to provide services in any one of or combination of these categories. It is a basic service delivery requirement that all service Proposers providing direct services to clients be prepared to offer their services to a variety of clients in an appropriate manner based on the client’s culture, gender, age/development and sexual orientation. INTRODUCTION AND PROGRAM HISTORYDCJ uses psychological evaluations and consultation services to determine the appropriate course of treatment for clients and for pre-sentence investigations reports. Mental health evaluations, referral, and consultation services on topics such as treatment and counseling strategies, problem solving, effective communication with clients, and the availability of community resources allow DCJ case managers to provide the most appropriate mix of services, supervision, and sanctions to assist these clients to succeed in the community. In addition, DCJ uses clinical and forensic consultation, oversight and training to ensure programmatic fidelity to established treatment modalities. GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONSDCJ has been at the forefront of developing programs and services to strengthen and improve community safety as well as working to reduce recidivism and re-offense rates through the various programs and services provided to both adult offenders and youth. To emphasize this commitment, DCJ developed a five year strategic plan that establishes five critical goals toward achieving a stronger, more responsive and effective department. These include the following: Behavior Change—Working with adult offenders and youths to reduce delinquent and criminal behavior Accountability—Holding adult offenders and youths accountable for their actions  Resource Management—Directing our resources to deliver cost effective services  System Change—Using advocacy and innovation to guide our work with stakeholders to improve community safety and assure a fair and just system Commitment to Victims and Community—Respecting and addressing victims’ rights and needs and restoring the community Psychological evaluations and treatment services play an essential role in determining what services are needed by both adult offenders and youths to reduce delinquent and criminal behavior. Community safety is protected by evaluating and treating offenders. In addition, psychological evaluations and treatment services support the department’s key strategies of client accountability, resource management and system change. In addition, DCJ is committed to achieving cultural competence. DCJ values and respects diversity within our staff, our clients and our community, and take seriously our responsibility to provide culturally specific services in a competent manner. The historical and cultural diversity of the community is viewed as a strength in achieving our mission. TARGET POPULATION SERVED The primary target populations for each service are as follows: 1. Psychological Evaluations for Adult Offenders for PSI Reports: Adult offenders who are receiving a pre-sentence investigation report and need a psychological evaluation as part of that report. 2. Evaluations and Diagnostic Counseling and Treatment for Juvenile or Adult Offenders: Adult and juvenile clients who are receiving services through DCJ. 3. Psychiatric Case Consultation and Treatment Services for Juvenile Offenders with Medical Direction Services (One Provider Only): Youth who are receiving treatment services through the Juvenile Services Division (JSD) of DCJ. 4. Consultation, Program Support, and Training for staff: DCJ’s JSD clinical teams.  GEOGRAPHIC BORDERS/LIMITATIONS & SERVICE AREAS Services shall be provided and made accessible throughout Multnomah County.  FUNDING Funding of the work described in this RFPQ is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be provided and the County shall be permitted to add or remove work as necessary depending on availability of funding. The estimated annual amount of funding available for each service category is: 1. Evaluations for PSI Reports: $20,000/year 2. Evaluation and Treatment for Adults and Juveniles $10,000/year 3. Psychiatric Consultation, Treatment and Medical Direction $100,000/year 4. Consultation, Program Support and Training $25,000/year 5. Psychiatric Case Consultation and Treatment for JSD BRS $25,000/year MATCH REQUIREMENTS No match is required. SCOPE OF SERVICESGlossary of Terms The following terms and acronyms are defined as follows: Adult Services Division (ASD) – Responsible for the supervision of adult offenders (including Measure 11 youth) sentenced to probation or released from custody on parole or post-prison supervision. Assessment and Treatment for Youth and Families (ATYF) – A Juvenile Services Division unit that provides in-home, clinic and community-based family assessment and treatment for adolescents, parents and their families involved in the juvenile justice system. Curriculum Vitae (CV) – A type of resume used within academia and medicine which include a person's academic background, including teaching experience, degrees, research, awards, publications, presentations, and other achievements. Department of Community Justice (DCJ) – The criminal justice agency in Multnomah County comprised of the Adult Services Division and Juvenile Services Division. Evidence-Based Program (EBP) – EBP is a program that incorporates significant and relevant practices based on scientifically based research and is cost effective. EBP programs are monitored by DCJ through data collection and objective outcome analysis. Juvenile Crime Prevention (JCP) – The JCP is a risk and needs assessment for juveniles that collects data to identify those youth most likely to re-offend. The current version used by JSD is JCP 2006.1 that combines three assessments into one instrument: the initial assessment, a reassessment (factoring in supervision, treatment and the youth’s response to supervision) and a reassessment for Youth in JCP Prevention Program (evaluation of JCP prevention programs requiring reassessment every six months). Juvenile Justice Information System (JJIS) – An electronic statewide data system administered by the state through the Oregon Youth Authority and is used by all 36 county juvenile departments and Oregon Youth Authority along with approved external partners. It is the primary system used to manage and report information about juvenile offenders and the main resource for statewide reporting to support decisionmaking regarding any youth involved in the juvenile justice system in Oregon.  Juvenile Services Division (JSD) – Responsible for providing supervision, counseling, treatment and services to youth and families involved in the juvenile justice system. JSD also operates and staffs a secure detention facility (Donald E. Long Home) housing youth from Multnomah, Clackamas and Washington Counties. Juvenile Court Counselor (JCC) – DCJ employee who supervises youth in the community at both the pre and post-adjudication stage and are the equivalent of an adult probation and parole officer. The JCC is responsible for assessing delinquent behavior, planning for and requesting services that support, deal with and/or remediate youth behavior in an effort to reduce criminal activity and promote pro-social behavior. Measure 11 – Ballot Measure 11 youth are cases to be tried under the determinate sentencing guidelines which are outlined in the state constitution. These cases are directly related to 24 different crimes, which are outlined in criminal code ORS 137.700, and pertain to youth ranging in age from 15 – 17 years. Multidimensional Family Therapy (MDFT) – A family-centered treatment program for adolescent and young adult drug abuse and related behavioral and emotional problems. MDFT is an Evidence-Based Program that provides an effective and cost-efficient therapy. Oregon Youth Authority (OYA) – The Oregon Youth Authority provides parole and probation services in all 36 counties in Oregon. OYA exercises legal and physical custody over youth offenders who commit offenses between the ages of 12 and 18 and have been committed to the OYA by county juvenile courts. Youth offenders may remain in OYA’s legal and physical custody up to age 25. Parole/Probation Officer (PPO) – DCJ employee who has direct responsibility for enforcing the conditions of probation, parole or post-prison supervision required of the adult offender while under supervision. Youth who have been convicted of a Measure 11 crime are supervised by a PPO. Pre-Sentence Investigation (PSI) – Pre-Sentence Investigation reports provide the sentencing judge with a detailed analysis of a client’s background, social history, criminal history, current social and economic environment, and prospects for rehabilitation and provides a sentencing recommendation. Category 1 - Psychological Evaluations for Adult Offenders for Pre-Sentence Investigation (PSI) Reports A. Purpose: The PSI provides the sentencing judge with a detailed analysis of a client’s background, social history, criminal history, current social and economic environment, and prospects for rehabilitation and provides a sentencing recommendation. B. Target Population: Adult offenders who are receiving a pre-sentence investigation report and need a psychological evaluation as part of that report. C. Qualifications: Must be a psychologist or psychiatrist licensed to provide mental health assessments and evaluations. D. Minimum Program Requirements: Contractor shall maintain a case file on each client referred containing a hard copy of the final evaluation report. The case file must also contain current release of information consent forms permitting the Contractor to disclose the evaluation information to all criminal justice agencies having a direct professional interest in the client, e.g., probation/parole officers (PPO), judges, District Attorney’s Office, etc. The release must also allow the agency to obtain information from relevant criminal justice agencies that can assist the agency in providing the best possible psychological evaluation. If the report is to be released to the defense attorney, that request should come through DCJ staff. Failure to sign such a release shall immediately disqualify clients from services derived from this contract. PSIs must be delivered to the Courts by statute five (5) judicial days prior to sentencing. For evaluations being conducted for inclusion into a PSI report, Contractor shall receive referrals from DCJ staff and shall schedule all necessary tests and interviews in such a manner as to ensure delivery of the completed psychological evaluation report in time for inclusion in the PSI. DCJ staff shall establish a due date for the report for each referral. Continued referrals to Contractor shall be contingent upon Contractor’s meeting the above-mentioned established timelines for delivery of completed reports. DCJ staff shall ensure the timely availability to Contractor of appropriate file material related to the psychological evaluation. Contractor is responsible for the scheduling of the client for interviews, tests and any other commitments affected by this contract. County shall deduct ten percent (10%) from the fee for each day beyond the due date established at the time of referral that the completed psychological evaluation report is not received unless an extension was granted by the supervisor of the PSI writer or his/her designee. E. Service Description 1. Evaluations Contractor shall provide psychological evaluations that may be comprised of the following elements, depending on the availability and cooperation of the client: a. Psychological interview; b. Psychological/psychometric testing; and c. Final evaluation report. 2. Psychological Interview This interview must address the following topics at a minimum: a. Presenting problem(s): A brief statement of the client’s current legal difficulties (statement of current charges) and a quote from the offender regarding his/her current predicament b. Offense behavior, including:  Antecedent behaviors;  Victim elements;  Elements of the offense;  Other deviant behaviors; and  The client’s perspective. c. Personal history and social functioning (with emphasis on events in offender’s past that are pertinent to understanding his/her present psychological predisposition) to include:  Prior child abuse of the offender;  Substance abuse of family members;  Parental marital problems;  Cultural influences;  Previous and current marital/significant other relationships;  Offender’s parenting history; and  Exposure to violence in family. d. Military experience and conditions of discharge e. Education, employment and financial history f. Substance abuse history (including history of substance abuse treatment) g. Mental health history (including history of mental health treatment) h. Medical history i. Criminal justice history j. Sexual history (for sex offenders only, unless Contractor believes it would be useful to address some or all of these areas for a non-sex offender), including:  Childhood sexual experiences;  Pattern of sexual behaviors;  Frequency of sexual behaviors;  Catalog of all offender sexual behavior; and History of sexual victimization. 3. Psychological/Psychometric Examination Contractor shall conduct a mental status examination on each client. Other specific psychological testing may be utilized when clinically appropriate, for example, the Minnesota Multi-phasic Personality Inventory (MMPI), projective testing, intelligence tests, or other appropriate validated tools. Contractor shall consider using the Hare Psychopathy Index when it appears it may benefit the quality of the evaluation. If used, the tests must be addressed in the final report. 4. Final Evaluation Report Contractor shall prepare this report in a Word processing document format approved by relevant DCJ staff and shall deliver by email for insertion into the PSI. Contractor shall be responsible for typing and proofreading each evaluation before sending it. Hard copies shall be retained by Contractor as required by statute. At a minimum, the report must include the following: a. Identifying data (name, race, date of birth and sex) b. A clear description of current symptoms c. A summary of critical issues identified in the psychological interview and the mental status examination d. Key clinical areas of concern from the Minnesota Multi-phasic Personality Inventory (MMPI) and/or other tests, if used e. The Diagnostic and Statistical Manual (DSM-5) diagnosis, if appropriate f. A summary of offender’s internal and external resources that may positively contribute to being able to successfully end his/her criminal justice system involvement g. A description of what external controls are indicated to reduce risk factors h. A description of potential problem areas i. An assessment of the client’s potential threat to the community j. An assessment of the client’s potential to benefit from available rehabilitative or clinical resources and/or from available sanctions k. Recommendations regarding appropriate sanction and/or treatment interventions. 5. Consultation Contractor shall be available for consultation with the pre-sentence investigation report writer to formulate treatment plans and sentencing recommendations as part of the evaluation process. A schedule of available hours should be established at the convenience of both parties and shall be utilized by Contractor exclusively for consultation with pre-sentence writers. Category 2 - Psychological Evaluations and Treatment Counseling for Adult and Juvenile Offenders A. Purpose: DCJ uses psychological evaluations and consultation services to determine the appropriate course of treatment for clients. Mental health evaluations, referral and consultation services on topics such as treatment and counseling strategies, problem solving, effective communication with clients, and the availability of community resources allow DCJ case managers to provide the most appropriate mix of services, supervision, and sanctions to assist these clients to succeed in the community. B. Target Population: Adult and juvenile clients who are receiving services through DCJ. This includes “youthful offenders” who were convicted on a Measure 11 or adult waived crime and are supervised by DCJ’s Adult Services Division or in conjunction with DCJ’s Juvenile Services Division. The target population shall also consist of DCJ staff, when contractor is providing case consultation services and feedback. C. Qualifications: Contractor shall be licensed to provide both mental health assessments/evaluations/diagnoses and services. D. Minimum Program Requirements: Contractor shall maintain a case file on each client referred that minimally contains personal identifying information. The case file must also contain current release of information consent forms permitting the Contractor to disclose information to all criminal justice agencies having a direct professional interest in the client, e.g., probation/parole officer, judges, District Attorney’s Office, etc. The release must also allow the agency to obtain information from relevant criminal justice agencies that can assist the agency in providing the best possible psychological evaluation. Failure to sign such a release shall immediately disqualify clients from services derived from this contract. E. Service Description: Contractor shall provide psychological services to referred clients. At a minimum, the following services must be provided: 1. Provide a thorough, written mental health evaluation, including a diagnosis and recommendations to be integrated into appropriate supervision strategies within thirty (30) working days of the client interview. 2. Provide case consultation and written feedback on mental health/psychological topics such as, but not limited to, treatment and counseling strategies, problem solving, effective communication with clients, and community resources. 3. Provide referrals, if indicated, to outside resources. 4. Provide culturally competent services that are responsive to the adult or youth’s cultural heritage and/or identity. Cultural competence is defined as the development of behaviors, attitudes and policies that enable the contractor to deliver service in ways that meet the needs of diverse cultures. DCJ serves a variety of populations, including, but not limited to, Latino, African American, East African and Asian. 5. Provide gender specific services. 6. If possible, provide language specific services (e.g., Spanish speaking). 7. Provide evaluations and/or case consultation for adults/youth with sex offending issues. 8. Provide evaluations and/or case consultation for adults/youth with low cognitive functioning. 9. Provide evaluations and/or case consultation for adults/youth who are trauma affected. Category 3 - Medical and Psychiatric Director and Case Consultation Services for Juvenile Offenders (One Provider Only) A. Purpose: To ensure mental health treatment services are appropriate, effective and have proper oversight/review, DCJ contracts for medical supervision/direction and psychiatric consultation services to juvenile offenders involved in Juvenile Services Division (JSD) treatment programs. B. Target Population: Youth who are receiving treatment services through the Juvenile Services Division (JSD) of DCJ. This includes “youthful offenders” who were convicted on a Measure 11 or adult waived crime and are supervised by DCJ’s Adult Services Division (ASD) or in conjunction with DCJ’s JSD. The target population shall also consist of DCJ staff, when contractor is providing case consultation services (see Item E and Item F below). C. Qualifications: Contractor must be licensed in the State of Oregon to practice medicine as defined in Oregon Revised Statutes (ORS) 677 and Oregon Administrative Rules (OAR) 847 and shall be board certified in psychiatry and a sub-specialty certification in child and adolescent psychiatry. D. Minimum Program Requirements: Contractor must have experience administering psychiatric services to adolescents and their families. Contractor must also meet the minimum requirements listed under Psychological Evaluations and Treatment Counseling for Adult and Juvenile Offenders. E. Service Description: Contractor shall provide psychiatric-related services to referred clients up to ten (10) hours each week. At a minimum, the following services must be provided: 1. Evaluate and assess the mental and physical aspects of the psychological disturbance/mental illness; 2. Re-assess and follow up with specific youth, as needed; 3. Prescribe medication, when indicated, and establish a regimen for medication monitoring; 4. Complete client progress notes and document client orders; 5. Complete encounter forms (to submit for insurance reimbursement for insured clients); and 6. Consult with DCJ’s Mental Health Consultants, program staff and/or other providers on specific needs of the youth. F. Medical Direction Services: Contractor shall serve up to a maximum of eight (8) hours per month in the role of Medical Director. At a minimum, the following duties and responsibilities must be accomplished by Contractor in accordance with OAR 309-014-0000 through 0040, OAR 309-039-0500 through 0580, OAR 410- 121-0000 through OAR 410-121-4020, and OAR 415-051-000 through 0155: 1. Review and sign off on all chart documentation for clients who have been treated through JSD treatment programs. 2. Attend site reviews, audits, and/or meetings when relevant and/or appropriate as requested by authorized DCJ staff. 3. Based on Contractor’s availability, the following duties and responsibilities may be performed: a. Provide clinical consultation with individual Mental Health Consultants and at staff clinical meetings b. Attend monthly one-hour meetings with DCJ Clinical Manager c. Attend policy/strategy meetings with stakeholders d. Provide trainings for clinicians in JSD treatment programs Category 4 - Psychiatric Case Consultation and Treatment for JSD BRS residential program (Assessement and Evaluation: A. Purpose: DCJ contracts for psychiatric consultation services to juvenile offenders involved in Juvenile Services Division (JSD) BRS residential programs. B. Target Population: Youth who are receiving t services through the Juvenile Services Division (JSD) of DCJ. This includes “youthful offenders” who were convicted on a Measure 11 or adult waived crime and are supervised by DCJ’s Adult Services Division (ASD) or in conjunction with DCJ’s JSD. The target population shall also consist of DCJ staff, when contractor is providing case consultation services (see Item E and Item F below). C. Qualifications: Contractor must be licensed in the State of Oregon to practice medicine as defined in Oregon Revised Statutes (ORS) 677 and Oregon Administrative Rules (OAR) 847 and shall be board certified in psychiatry and a subspecialty certification in child and adolescent psychiatry. D. Minimum Program Requirements: Contractor must have experience administering psychiatric services to adolescents and their families. Contractor must also meet the minimum requirements: Psychological Evaluations and Treatment Counseling for Adult and Juvenile Offenders. E. Service Description: Contractor shall provide psychiatric-related services to referred clients up to four (4) hours each week. At a minimum, the following services must be provided: 1. Evaluate and assess the mental and physical aspects of the psychological disturbance/mental illness; 2. Re-assess and follow up with specific youth, as needed; 3. Prescribe medication, when indicated, and establish a regimen for medication monitoring; 4. Complete client progress notes and document client orders; 5. Complete encounter forms (to submit for insurance reimbursement for insured clients); and 6. Consult with DCJ’s Mental Health Consultants, program staff and/or other providers on specific needs of the youth. Category 5 - Consultation, Program Support and Training for Various Juvenile Services Treatment Programs A. Purpose: To provide expert consultation and training to clinical staff specific to various evidence-based treatment programs utilized by DCJ’s Assessment and Treatment for Youth and Families (ATYF) unit in order to assure adherence and fidelity to proven models. At this time ATYF clinicians use Multidimensional Family Therapy (MDFT) as the primary mode of treatment, but other evidence based programs may be used in the future. B. Target Population: DCJ’s Juvenile Services Division (JSD) clinical teams. C. Qualifications: For all services, Contractor must be licensed as LMFT, LPC or LCSW as an approved clinical supervisor. It is DCJ’s preference for Contractor to be a certified Eye Movement Desensitization Reprocessing (EMDR)-approved consultant, but it is not mandatory. For MDFT, Contractor must be certified by MDFT International, Inc. as an “expert” in the provision of MDFT consultation services. D. Program Minimum Requirements: For all programs, Contractor must use evidence-based practices for service provision. If applicable, Contractor must adhere to EMDR protocols. For MDFT, Contractor must adhere to MDFT protocols. E. Service Description: Contractor shall provide program support and training services tailored to the needs of the County’s programs. These services must include at a minimum: consultation regarding program quality assurance, program quality improvement, development and expansion, as well as issues that impact the quality of the program outcomes. Contractor shall provide training sessions and shall provide all required training materials and manuals, as requested by DCJ. The evidence-based programs used by DCJ are subject to change. FISCAL REQUIREMENTS AND REPORTING County shall have the right to withhold from payments due to Contractor such sums as are necessary in County’s sole opinion to protect County from any loss, damage, or claim, which may result from Contractor’s failure to perform in accordance with the terms of the Contract or failure to make proper payment to suppliers or subcontractors. Services will be rendered in a manner that services will be available for the entire contract period. Contractor shall submit an invoice for the previous month’s services within 30 days using a format approved by DCJ staff. The invoice itself shall be numbered, dated and reference the contract number or contain a reference number which will assist the County in tracking all Contractor invoices received during the contract term. County shall process invoices for a fully executed Contract within 30 days after receipt provided that the work described in the invoice has been completed in accordance with the terms of the Contract and DCJ staff have received all supporting documents. Invoices shall be sent to the following address: Contract Invoice Department of Community Justice 501 SE Hawthorne Blvd., Suite 250 Portland, Oregon 97214 PERFORMANCE MEASURES/PERFORMANCE CONTRACTING These contracts shall be monitored through a number of means, including: A. Site reviews: DCJ staff may schedule on-site visits to review agency compliance with the contract, including a review of client files. Site visits are usually scheduled with contracted providers but may be conducted without notice. B. Technical assistance: DCJ staff may offer training and/or assistance programs with design of the services. C. Evaluations/Program Performance: Program performance may be evaluated through other quality assurance/evaluation processes, including:  Performance reviews for achieving client service outcomes;  Contracted provider self-assessments;  Client satisfaction surveys and complaint resolution processes;  Compliance reviews for reporting requirements, including use of the County’s data collection systems;  Referral source satisfaction surveys;  Census validation audits; and,  Fiscal Compliance Reviews: County fiscal compliance reviews may be conducted to ensure that financial records, systems and procedures conform to Generally Accepted Accounting Principles and are in compliance with all County and State audit and accounting requirements. CONTRACT NEGOTIATION Once selected in the allocation process, the County shall initiate contract negotiations with the Proposer. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with another qualified Proposer. This process may continue until a contract agreement is reached. CONTRACT AWARD AND ALLOCATION PROCESS This is a formal, competitive, Request For Programmatic Qualifications (RFPQ) process as provided for under the authority of PUR-1. No contracts will be issued as a result of this RFPQ process. Our intent is to establish pools of qualified vendors who will be eligible for potential contract awards. There is no limit on the number of vendors that may be qualified under this RFPQ process.  The County reserves the right to re-open the RFPQ process at any time to add to the pool of qualified providers. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services. ALLOCATION PROCESS Entirely separate from this qualification process, DCJ will initiate and award requirements contracts to those qualified providers who demonstrate the desired experience, skills, proficiency, certifications and area of specialty that will best meet and match the needs of the scope of the RFPQ. DCJ will conduct a rigorous funds allocation process to distribute available funds according to known system requirements and priorities. Allocations will only be made to providers who previously qualified under this RFPQ. The funding allocation process will be a formal one, requiring DCJ to document their findings and determinations in writing that lead to specific funding allocations or to the continuation of funding allocations. Vendors may not protest funding allocation decisions. Funding allocation decisions will be made from an overall County system of care perspective. Allocation priorities and selection criteria may include:  County and Department strategic priorities Overall system of care needs and deficiencies RFPQ Application Proposal information and evaluation input from the RFPQ raters  Provider/system stability Provider experience Number and type of funded slots/beds Funder-imposed requirements or restrictions (i.e. non-profit, designated vendor, etc.) Specific population coverage Services provided in client’s native language Geographic service coverage Coverage of specific treatment modalities Customer feedback (Clients, referral sources, etc.) Ability to leverage additional funding Client needs (including psychological needs) and trends Provider economy of scale Past performance (recidivism rates, engagement, etc.) Certification status Extent of provision of like services by any one agency Other factors as deemed appropriate by the funding allocation team Since the allocation process considers a variety of factors, funding may go to qualified Proposers who did not earn the highest overall RFPQ Application Proposal qualification score. Therefore, it will be possible to qualify under this RFPQ process and not receive a funding allocation due to resource limitations and other factors. The Department cannot predict a case load for these services and does not guarantee any particular volume of business will be offered to any applicant who qualifies to provide services, nor is there any guarantee that the Flex Fund Committee will use the services of any applicant who is issued a contract by virtue of this application. After Purchasing provides written solicitation results to all Proposers and with the completion of the separate allocation process by DCJ, DCJ staff will contact the successful & qualified Proposer(s) who will receive an allocation for contract negotiations. The County will be awarding Requirements Contracts for these services. Requirements Contracts do not guarantee any level of funding and funding levels may change from year to year. All Proposers seeking to provide services must submit an Application Proposal and receive a minimum 70% of the total points possible in order to qualify. CONTRACT TERM DCJ will use the initially qualified vendor lists as established by this RFPQ process to allocate its funding for up to a five-year term.  The County reserves the right to terminate existing contracts as they determine appropriate and in accordance with existing contract terms and conditions. Although contracts may initially be established for a five year period, the County reserves the right to end contract service any time in accordance with the contract terms. COMPENSATION AND METHOD OF PAYMENT Although this RFPQ has no specific funding, the estimated funding available for each service category is: 1. Evaluations for PSI Reports $20,000/year 2. Evaluations and Treatment for Adults and Juveniles $10,000/year 3. Psychiatric Consultation, Treatment and Medical Direction $100,000/year 4. Consultation, Program Support and Training $25,000/year 5. Psychiatric Case Consultation and Treatment for JSD BRS $25,000/year.  Funding of work described in this RFPQ is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be provided and the contract will permit the county to add or remove work as necessary depending on availability of funds and system needs. Contracts issued from this solicitation will be requirements contracts. A requirements contract is one where there is no guaranteed minimum or maximum amount of service or payment established during the contract period. The payment basis will be negotiated at the time of contract award. COOPERATIVE PURCHASING Not used for this solicitation. INCLEMENT WEATHER/EMERGENCY SITUATIONS In the event of inclement weather or emergency situations, electronic bid or proposal submission date and times will remain unchanged. For construction/transportation bids that require additional documentation after bid opening, those documents will be required by 10:00 am on the first business day after County closure or delays. Please refer to the Sourcing Event for updated information, if any, on the time for Bid/Proposal submission.  INSURANCE REQUIREMENTS The Proposer awarded a Contract as a result of this RFPQ and the follow on allocation process will be required to provide the insurance described in Exhibit 2 of the attached Multnomah County Services Contract. Minimum insurance requirements: Type of Insurance Amount Per Occurrence Aggregate Professional Liability   $1,000,000 $2,000,000 Commercial Gen Liability   $1,000,000 $2,000,000 Abuse/Molestation Liability   $1,000,000 $2,000,000 Workers Compensation   $500,000   MINIMUM REQUIREMENTS At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline. The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Pre-requisite page of the Sourcing Event. At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701). Proposers must show they have the appropriate licensure for each Category for which they are applying by providing copies of pertinent credentials. Proposers must submit verification that all insurance requirements are met.

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Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

If you'd like to know more about our MWESB outreach programs, please visit https://multco.us/purchasing/minority-women-and-emerging-small-business.

You can find the authoritative listing for procurement opportunities on our Bids and Opportunities webpage, https://multco.us/purchasing/bids-proposal-opportunities.

If your firm is interested in an opportunity posted on our webpage, we'd love to hear from you. Here's how:

  1. First, read over the opportunity description.
  2. Next, go to the Multnomah County Bids and Opportunities page for this specific solicitation: https://solutions.sciquest.com/apps/Router/ViewSourcingEvent?AuthToken=0%3AAES2%23CD5gx1x8bOvTTtMgxUxTwV70qOkqInMF7p0gN6ZyjJTfOHOlbZDJmo53B2A0BnxDsuaLtJhCMkUtg6e7ClLGEwMWzEnsDBD2XpbXdQKyPBqG%2F83lrDoNlUNXMEp2NKRtUhMzuqgcEt9NfHkTT4w0tKVEHszGcG5SVA%3D%3D&tmstmp=1579410114989
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Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.