Project Title: Critical Energy Infrastructure Hub Seismic Risk Analysis
Project #: RIP-112-2020
Issued by: Multnomah County view agency website
Publish Date: 2/29/2020
Due Date: 4/3/2020 This opportunity has closed.

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Description

AMENDED 3/27 to extend closing date AMENDED 3/17 to extend closing date This is a Request for Intermediate Proposals (RIP) used when County expenditure will be less than $150,000 for the initial term of the resulting contract. PRE-PROPOSAL CONFERENCE: There will not be a pre-proposal conference for this sourcing event. INTRODUCTION AND BACKGROUND: Fossil fuels (FF) are fuels such as coal and gas that were formed in the geological past from the remains of living organisms.  FF are vital to the economy of Portland, Multnomah County, and the state of Oregon.   In Oregon we derive the vast majority of energy from FF, including energy from electricity, direct use, and transportation sectors. For example, FF make up over 93% of the energy used for transportation fuels, which make up 38% of total energy use in the state of Oregon.   FF literally and metaphorically drive the economy. FF also present a tremendous risk to the community. From extraction to combustion, FF present risks to human health, the environment, and the climate.  FF risks are concentrated in the City and County compared to other areas of Oregon, or other states, because of the Critical Energy Infrastructure (CEI) hub.  The CEI hub is a six-mile stretch of industrial land along the west shore of the Willamette River in Northwest Portland.  Over 90% of liquid fuel in Oregon is stored at fuel storage facilities in the CEI hub. This includes gas and diesel for the Portland metro area and all of the jet fuel for the Portland International Airport.  Other hazardous materials are also stored there in smaller quantities.  Unfortunately, the CEI hub is located on unstable soils that are subject to liquefaction and lateral spreading in an earthquake, and the tanks are vulnerable to seismic activity because they were built prior to our knowledge about earthquake risk. The proximity of the CEI hub to natural assets, like the Willamette River, and the dense urban core in the City of Portland, make the risk of accident, spill, or major failures due to a seismic event particularly concerning.  And the region’s earthquake’s risks are now well-known and well-documented, with an estimated 26% likelihood of a major seismic event in the next 50 years.  While the firms that own and operate facilities in the CEI hub bear some of the risks of a major failure through insurance and other mechanisms, it is unclear whether owner-operators in the CEI hub would be able to pay for the costs of clean-up after a major earthquake.  There is a risk that the public would bear significant costs for such a clean-up.  This would be unacceptable to City and County residents and taxpayers.  The public sector should seek to understand and, if necessary, rebalance risk to adhere to a principle of “polluter pays.” Multnomah County Office of Sustainability, in partnership with the City of Portland Bureau of Emergency Management, is seeking a skilled consultant with verifiable expertise and experience providing seismic and economic risk analysis and assessment of critical energy infrastructures in an urban setting.  The goal of this project is to independently: Summarize available information about conditions in the CEI hub Describe the likely effects of a major earthquake there Develop qualitative description and quantitative estimates of the earthquake’s effects, e.g. gallons spilled Estimate the economic impacts of such an incident, e.g. cost of clean-up Describe what costs might be covered by existing insurance or federal programs, and what costs are not clearly the responsibility of either owner-operators or another party. CURRENT SERVICES/SOLUTION: Not applicable to this sourcing event MULTNOMAH COUNTY TECHNICAL ENVIRONMENT Not applicable to this sourcing event FUNDING $100,000 has been budgeted for the purchase of these services SOLUTION REQUIREMENTS/SCOPE OF WORK Project Management and Communication with Stakeholders (Ongoing) Prepare a project Management Plan describing the overall project goals, roles, responsibilities, risks, resources, schedule, cost, and deliverables. Communicate regularly with the Project Manager throughout the project duration on the substance of the work and progress on implementation of the Project Management Plan. Provide sufficient staff to conduct all technical analysis, develop and deliver reports and presentations of that work, and attend all project meetings and workshops. Work with the Project Manager to develop communications materials for deliverables II, III, and IV, including a briefing to City and County leadership. Together with the project manager, maintain contact with the Oregon Department of Geology and Mineral Industries (DOGAMI) to collaborate on use of their existing earthquake impact analysis. Deliverable I: Description of Earthquake at the CEI Hub Review existing available information about the CEI Hub and its earthquake risk, including: DOGAMI’s Earthquake Risk Study for Oregon’s Critical Energy Infrastructure Hub: https://www.oregongeology.org/earthquakes/CEI-Hub-report.pdf DOGAMI’s Open-File Report O-18-02 Earthquake regional impact analysis for Clackamas, Multnomah, and Washington Counties, Oregon: https://www.oregongeology.org/pubs/ofr/p-O-18-02.htm Oregon Solutions’ Critical Energy Infrastructure Hub Assessment: http://orsolutions.org/wp-content/uploads/2019/03/CEI-Hub-final-3-7-19.pdf Liquid Fuel Tanks at the Critical Energy Infrastructure (CEI) Hub Seismic Assessment of Tank Inventory, May 2019.  Peter Dusicka.  Available from Jonna Papaefthimiou jonnap@portlandoregon.gov. Portland Bureau of Planning and Sustainability’s Fossil Fuel Terminal Zoning Amendments website: https://www.portlandoregon.gov/bps/71118 State Fire Marshall Hazardous Materials Database, portal at https://www.oregon.gov/osp/programs/sfm/Pages/OSFM-Reports.aspx. Soil borings collected by City of Portland and other parties in the course of development activities, records of which are available from Ericka Koss at the Bureau of Development Services Ericka.Koss@portlandoregon.gov. Summarize publicly available information about: fuel tanks and supporting infrastructure present in the CEI hub contents of tanks the geologic risk of the hub in a Cascadia Subduction Zone (CSZ) Earthquake, including ground shaking, liquefaction, and lateral displacement.  Final deliverable for this phase will be a written report and bibliography summarizing available information.  Deliverable II: Description of Earthquake Impacts at CEI Hub Develop a description of the impacts of a CSZ earthquake on the CEI hub based on information in deliverable I, published reports of other earthquakes, and best judgement of qualified professionals. The description is expected to include information such as: Expected failures of fossil fuel infrastructure Types of fossil fuels and other hazardous materials that could reasonably expected to be released Quantities (range) for hazmat that spills on the ground Quantities (range) for hazmat that flows in river Quantities (range) for hazmat that burns Existing studies or case studies that may inform this assessment include: Potential Fishing Impacts and Natural Resource Damages from Worst-Case Discharges of Oil on the Columbia River. Submitted to: Matthew Kernutt, Assistant Attorney General Washington Attorney General’s Office. 12 May 2016. Profiled testimony of Robert j. Blackburn filed by the City of Vancouver. In the Matter of: Application No. 2013-01. CASE NO. 15-001. Report to the Legislature on Columbia River Vessel Traffic Evaluation and Safety Assessment (CRVTSA). Washington Department of Ecology. November 2017. Publication no. 17-08-010 Develop a detailed qualitative description of the impacts of the estimated releases, including: Short and long-term effects on navigation and river related commercial activity. Short-term effects on the environment Long-term environmental effects Prepare a draft report on the expected effects.  The report should clearly describe the assumptions that were necessary to develop a description of impacts, e.g. season, soil moisture, river height, time of day.  Prepare a presentation of the draft findings and solicit input on the draft.  Project manager will schedule input meetings, invite attendees, and manage all event logistics; consultant’s role is to attend, present their work, and receive and utilize relevant feedback.  Attend a public stakeholder meeting with interested parties, including community groups and laypersons with local knowledge.  Solicit feedback at the meeting and in writing.  Estimated length of this meeting is 2 hours.  Attend a conference call or meeting with representatives of other jurisdictions potentially impacted by a CEI hub failure.  Solicit feedback from them at the meeting and in writing.   Attend government-to-government consultation with interested tribes.  Solicit feedback at the meeting and in writing.  Provide read-ahead materials, presentations, and handouts for the meetings Collect and summarize feedback on the initial estimate of impacts. Final deliverable for this phase will be a final Qualitative Impact Assessment, including the feedback. Deliverable III: Quantitative Assessment of Earthquake Impacts at CEI Hub Based on the report developing in II above, develop an estimate (range) for the monetary losses attributable to a CSZ earthquake in the CEI hub.  Estimate should include: Losses from harm to people Losses from harm to property Long-term clean-up and monitoring costs Lost environmental amenities Lost economic productivity (e.g. fisheries) Final deliverable for this phase will be a final Quantitative Assessment.  The assessment should clearly state the assumptions that were necessary to develop a cost range include an executive summary that can function as an abbreviated stand-alone document to explain the work.  Deliverable IV: Estimation of Financial Responsibility Describe which of the above costs may be expected to be covered by the Oil Pollution Control Act of 1990, federally required insurance policies, or other existing mechanisms of financial assurance. Develop a methodology to attribute the costs not otherwise expected to be covered to the owner-operators in the CEI hub.  Describe the legal methods available to ensure the financial accountability of owner-operators for costs developed in task 17.  Consider legal mechanisms such as required bonding or statement of financial responsibility the potential financial insolvency of responsible parties following an earthquake. Major deliverable for this phase will be a final report on the work, which should include: Summary of phases I – III Report on findings of Deliverable IV Executive summary of the complete body of work Suggestions for further research / refinement, possibly including:  Cost-benefit analysis of seismic retrofits Further legal analysis Follow-on study on human health impacts Follow-on study on decommissioning costs and responsibilities Follow-on study on other connected infrastructure – pipelines and rail lines Follow-on study to cost out smaller events, e.g. derailment. PRE-AWARD RISK ASSESSMENT Successful proposers whose contract award includes federal funding (as identified by a Catalog of Federal Domestic Assistance number) will be subject to a PreAward Risk Assessment (which includes an evaluation of financial stability, quality of financial /management systems, experience with federal funds, reports and findings from audits) completed by Multnomah County (if one has not been submitted in the last year) prior to the issuance of a contract. Contractors who fail to submit the required documents will not be eligible for a contract from the County. MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS Timely submission of responsive, responsible offers is the only minimum requirement for this sourcing event. FISCAL REQUIREMENTS AND REPORTING Not applicable to this sourcing event. PERFORMANCE MEASURES/PERFORMANCE CONTRACTING Not applicable to this sourcing event CONTRACT NEGOTIATION The County will initiate contract negotiations with the responsive and responsible Supplier with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Supplier. This process may continue until a contract agreement is reached.  Multnomah County reserves the right to score the acceptance of its standard contract terms and conditions as a part of this sourcing event. CONTRACT AWARD County is seeking to award one contract through this sourcing event.  Award, as determined by the County, will be made to the responsible Supplier whose Proposal the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this sourcing event.  Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services. CONTRACT TERM The contract term will be negotiated at time of contract award and will be dependent upon the product and/or services provided. The Negotiated contract term will be in compliance with all public procurement laws and Multnomah County PCRB public contracting rules. COMPENSATION AND METHOD OF PAYMENT Compensation method for services will be deliverables-based payments upon acceptance with a not-to-exceed cap. .INSURANCE REQUIREMENTS The Supplier awarded a Contract as a result of this sourcing event will be required to provide at a minimum the insurance outlined in the table below. The type of insurance required will depend on the type of services and or products provided under the contract which will be negotiated during the contract process. Type of Insurance Per Occurrence Aggregate Professional Liability $1,000,000 $2,000,000 Commercial General Liability $1,000,000 $2,000,000 Workers Compensation Required  MULTI-STAGE SOURCING EVENT SUMMARY Multnomah County will follow a multi-stage sourcing event that incorporates the following potential steps in the Multco Marketplace Supplier Portal: Panel Questionnaire Solution and Supplier Research (Unscored) Autoscored Supplier Qualification based on Solution Requirements Scripted Remote Demo Site Visit(s) Panel Questionnaire Proposal Solution/Service Requirements Panel Questionnaire Proposal Doing Business with Multnomah County Oral Evaluation Pricing Evaluation Best and Final Offer (BAFO) The purpose of a multistage process is to identify and adjust the competitive range between proposed solutions based on the evaluation of each stage with the goal of identifying the most advantageous solution at the conclusion of the process.  The first stage for this Sourcing Event will be a Panel Questionnaire Proposal Solution/Service Requirements.  The follow-on stages will be determined based on the results of the first stage. Multnomah County reserves its right, at its sole discretion, to modify, adjust, re-order, repeat, re-schedule or cancel individual steps by written notification to all affected parties.  Multnomah County may, at its sole discretion, make an award at such time as the most advantageous solution for the County has been identified through this competitive process. EVALUATION PROCESS AND CRITERIA Proposed solutions will be evaluated using a combination of auto-scoring and scoring by an evaluation panel depending on the stage.  Scores of each stage will be added together for a total score for all stages excluding BAFO.  If the County uses an optional BAFO process, prior scores will be considered but a new score will be determined based on evaluation of Best and Final Offers. Multnomah County is seeking a solution and/or services that meets or exceeds its identified requirements based on the judgment of the evaluators and the score of the supplier’s offer determined by this process, at a cost that is deemed by evaluators to be reasonable, responsible and optimal for purchase with public dollars. DETERMINATION OF COMPETITIVE RANGE Multnomah County may determine Competitive Range based on a natural break in scores for those proposers that are determined to be closely competitive and have a reasonable chance to be the Most Advantageous Proposer.  At the conclusion of each stage, all proposers will be receive notification of which Proposers have been determined to comprise Competitive Range if a determination is made, or a notification of award if the County has identified the most advantageous solution and/or supplier.  Proposers determined to be within the Competitive Range will continue to the next stage.

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