Project Title: HVAC Water Treatment Services
Project #: ITB-1-2021
Issued by: Multnomah County view agency website
Publish Date: 7/19/2020
Due Date: 8/20/2020

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AMENDMENT 1: Attachment 2 - Water Treatment Price List: Row 3, merged columns L, M, N Header Title "Hot Water Boilers - Quarterly" changed to "Hot Water/ Steam Boilers - Quarterly". Row 4 column L Header Title "Hot Water" changed to "Hot Water/Steam". There is no change to the actual frequency.  Attachment 4 - Boiler List: Rows 31 & 32, Column J "Observable System Name" - Changed from "HEATING BOILER - HOT WATER => 750,000 BTU'" to "HEATING BOILER - STEAM => 750,000 BTU" __________________________________________________________________________________________________________ PRE-BID CONFERENCE A pre-bid conference will not be held for this bid. All questions in regards to the Sourcing Event must be submitted through the Q & A board. BID DOCUMENTS All documents for this bid, contract terms and conditions, and project manual are available for view and download on the Buyer Attachments page of this Sourcing Event.  The Buyer Attachments page includes the following:  Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures Attachment 1 - Specifications and Additional Requirements Attachment 2 – Water Treatment Price List Attachment 3 - Cooperative Purchasing Vendor Agreement Attachment 4 – Boiler Equipment List Attachment 5 – Chiller Equipment List Attachment 6 – Cooling Tower Equipment List Attachment 7 – Heat Exchanger Equipment List Sample Contract  SPECIFICATIONS AND ADDITIONAL REQUIREMENTS See specifications on Buyer Attachments page of this Sourcing Event. RESPONSIBLE BUSINESS PRACTICES Your organization will perform all the following Responsible Business Practices listed in the section if awarded this contract: Your organization will apply route optimization strategies when providing services, which reduces dependency on oil, saves money and reduces climate changes when feasible. Your organization will, where possible, and in accordance with the scope of services to be provided under this contract, recycle, reuse and reduce waste going to landfill. Your organization will include, where possible, diverse suppliers, vendors and subcontractors when conducting business and in the supply chain. PREVAILING WAGE Do not apply to this Contract.   SERVICE PERIOD Services will be for a five-year period of time. BID BOND A Bid Bond will NOT be required for this solicitation.  PERFORMANCE AND PAYMENT BONDS  Performance and payment bonds will NOT be required for this contract.  COOPERATIVE PURCHASING Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms, conditions and prices of the original contract; pursuant to ORS 279A.215 and agreement by the selected Contractor to extend the terms, conditions and prices of the original contract. Proposer must sign and return Attachment 3 - Cooperative Purchasing Vendor Agreement located in the Buyer Attachments section of this sourcing event. BID SUBMISSION Bids must be submitted electronically through this Sourcing Event.  Attachment 2 – Complete all the areas highlighted in yellow.  The 'Frequency Cost - Total' is to be the total cost per service. Water Treatment Price List Work Sheet must be completed and uploaded as an attachment to Question 2.1. Transfer the 'TOTAL ANNUAL COST' amount (highlighted in blue)on the Work Sheet to the bid amount for Service Line item S1.1. The spreadsheet will calculate this total for you.  Attachment 3 - Cooperative Purchasing Vendor Agreement must be completed and uploaded as an attachment to Question 2.2. CONTRACT AWARD As a result of this sourcing event process, Multnomah County intends to award a single contract to the lowest bidder who meet minimum requirements.


About Multnomah County

Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

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You can find the authoritative listing for procurement opportunities on our Bids and Opportunities webpage,

If your firm is interested in an opportunity posted on our webpage, we'd love to hear from you. Here's how:

  1. First, read over the opportunity description.
  2. Next, go to the Multnomah County Bids and Opportunities page for this specific solicitation:
  3. Please review all of our solicitation documents carefully, to ensure that the opportunity is is a good fit for your firm!
  4. Register for the solicitation here. This will ensure you receive any addenda or updates that we may post from time to time.
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Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.